Address
Form of workPermanent, full-time
Onsite. Darlinghurst, Sydney, NSW
Reporting to: Operations Manager
You are an established personal assistant seeking to make a difference in the fight against cardiovascular disease. As the Personal Assistant to the Institute Director/CEO & Deputy CEO at the Victor Chang Cardiac Research Institute, you will play a pivotal role in supporting our executive leadership team. You come with substantial experience in high-level executive support, impeccable organisational and communication skills and are looking to join a collaborative and supportive administration team who have a passion for making a difference.
As the Personal Assistant, you will provide essential administrative support to the Institute Director/CEO, Deputy CEO, and Board of Directors. Collaborating closely with internal and external stakeholders, your role is responsible for providing a wide range of administrative, financial, and business administration services to ensure the smooth functioning of the executives' offices, including board administration and governance committee support.
In particular, the Personal Assistant will:
- Provide high level administrative support to the Institute Director/CEO and Deputy CEO
- Ensure relationships are built and maintained with key internal and external stakeholders.
- Collaborate with other members of the Administration team, as well as the Operations Team to achieve agreed outcomes in line with the Institute's Strategic Plan.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Provide secretariat support in meetings and committees, preparing agendas, papers, and taking minutes.
- Manage and coordinate calendars, scheduling meetings and appointments.
- Manage email and correspondence, draft letters, prepare reports and presentations.
- Prepare and organise materials for meetings and conferences.
- Manage travel and accommodation arrangements.
- Organise events and conferences, including registrations and venue bookings, assisting the Operations Manager, as required.
- Assist with other administration tasks and filing as required.
- Diploma in Business Administration, Event Management, or relevant field (desirable).
- Extensive experience in high-level executive support and protocol.
- Full proficiency in Microsoft Office Suite.
- Proven track record in providing executive support to boards and committees.
- Independent self-starter with impeccable organisational skills.
- Well-developed analytical/conceptual abilities and high-level written communication skills including writing, proof-reading, and editing.
- Ability to prioritise tasks and meet deadlines in a fast-paced environment.
- High integrity and ability to demonstrate discretion in handling sensitive information.
- High attention to detail.
- Experience in medical research or scientific organisations (desirable).
The Victor Chang Cardiac Research Institute (the Institute) is dedicated to finding cures for cardiovascular disease and is one of the most respected heart research facilities in the world. Renowned for the quality of its breakthroughs, the Institute was established in 1994 and has grown to a team of more than 200 researchers from around the globe, working across five divisions.
A global centre-of-excellence, it integrates Cardiac Physiology and Transplantation, Developmental and Stem Cell Biology, Molecular Cardiology and Biophysics, Structural and Computational Biology, as well as Vascular Biology. At the Institute, we translate our discoveries into new diagnostics, prevention, and treatment of cardiovascular disease - reducing the incidence, severity, and impact of heart disease.
Being part of an Institute that is not only dedicated to finding cures for cardiovascular disease, but one that also strives to ensure our employees and students enjoy a great working environment. We value and are committed to providing a safe working environment that embraces diversity, gender equity and promote flexible working arrangements for all employees.
We encourage Aboriginal and Torres Strait Islander people to apply. We also welcome applicants with diverse educational backgrounds, professional knowledge, personality types, thinking styles and life experiences. If you have a disability or special need that requires accommodation, please let us know.
- Salary packaging/sacrificing (up to $15,900 per annum plus $2,650 for meals and entertainment)
- State of the art facilities
- Stimulating work setting focused on cutting edge medical research
- Collaborative team environment
- Continuous learning and development opportunities
Come and work with us & help make a difference.
