Personal Assistant

• Alexandria, Sydney, NSW, Australia
• On Site 5 days per week
• Full-time

Company Description

About Us

SKUTOPIA is a fast-growing Australian startup – we’re building innovative ecosystems that power the booming eCommerce industry. To deliver on our mission, we provide eCommerce and Coworking Hubs. We’re a team that’s driven to create innovative products, a sustainable planet, and sustainable society.

SKUTOPIA is a cloud-based software solution allowing eCommerce businesses to manage orders across multiple storefronts, as well as inventory, shipping and warehousing all in one platform. On top of this, we’ll provide highly robotised 3PL services, which will use SKUTOPIA with our in-house leading computer vision and AI technology for fast delivery, quality control and accuracy.

About The Role

Are you ready to be at the heart of a fast-paced, innovative startup? We are seeking an Personal Assistant to provide crucial support to our Managing Director. This position offers a unique opportunity to be an essential part of a dynamic and forward-thinking company. An ideal candidate will be passionate, organised and emotionally intelligent to handle a wide range of responsibilities to support in the smooth running of the MD’s days.

In this role you will:

• Provide Administrative Support: Manage the day-to-day administrative tasks for our MD, including calendar management, email correspondence, and document preparation.
• Facilitate Communication: Act as a liaison between our MD and internal/external stakeholders, ensuring efficient and timely communication.
• Organise and Coordinate: Plan and coordinate meetings, events, and travel arrangements, ensuring all logistics are handled seamlessly.
• Support in building the MD’s profile & network - Respond to messages and invites, research and book attendance at relevant events.
• Data Management: Assist in organising and maintaining important documents and data, making them easily accessible when needed.
• Events Management: Support the People & Culture team in running office & team events.
• Office Management: Keep the office a comfortable, attractive and clean place to work in (whether this is watering the plants, emptying the dishwasher, upgrading facilities/decor, ordering snacks or stationary etc)
• Adhoc Project Support: Contribute to various projects, from research to presentations, to help drive the company's initiatives
• Note taking and meeting facilitation
• Some adhoc Personal Assistant tasks such as booking appointments

We think you will need:

• At least 1 year previous experience in an personal/executive assistant, especially relevant if in a startup company.
• Able/happy to work from our Alexandria office 5 days per week.
• Passion for being an PA/EA and growing a career in this role.
• High level of emotional Intelligence - Warm, friendly and approachable to a wide variety of stakeholders. Protect the MD’s time but be human about doing so. Represent the MD’s values and care for their team.
• Resilient and keen for a challenge, solution orientated and proactive.
• Exceptional organisational and multitasking skills to manage multiple responsibilities effectively.
• Excellent written and verbal communication skills to interact professionally with diverse stakeholders.
• A high level of maturity, discretion, loyalty, confidentiality, and the ability to handle sensitive information.
• A self-starter who anticipates needs, takes initiative, and can work independently.

When you join us, you’ll be an important pillar of a rapidly growing startup. From day one you will be challenged to take risks, think big and make an impact while getting lots of love and support from the team. With our expected growth over the next 12 months, this is a role with plenty of breadth and variety where you can grow with us and be proud of what we achieve together. 

No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!

We are an equal opportunity employer and proudly welcome people from all diverse backgrounds. When you join SKUTOPIA, we want you to bring your whole self to work and we value your unique contribution.

What's next?

If you're keen to find out more, apply now with your resume and cover letter and we'll be in touch soon.

There will be an initial ‘getting to know you’ meeting to provide more detail about the role and answer your questions. We may then provide a skills based task followed by a final interview.