AddressWorking across the infrastructure and resource sectors, CATS Construction is a WA-owned, integrated, multidisciplinary company. Our team specialises in Engineering, Project Management and Construction Services, with an impressive portfolio of projects in Government and Transport Infrastructure, Mining and Resources, and the Energy Sector.
Our Capabilities include including concrete structures, bulk and detailed earthworks, road pavements, drainage and service install, pipelines, slipform barrier, precast and rail components.
For more information, please visit our website http://www.catsconstruction.com.au/
Due to phenomenal growth at CATS, we are looking for a Superstar Executive / Personal Assistant who is energetic, passionate, proactive, and switched-on to join our team for an immediate start.
About the Role;
- Personal Assistant to the Managing Director and General Manager – being their right-hand person, including booking meetings, arranging travel, taking and distribution of minutes at meetings and allocation and tracking of actions
- Being a step ahead of both individuals
- Ensure both individuals are aware of upcoming events and responsibilities.
- Staying on top of all incoming work and assisting to organise the day (emails, booking appointments, keeping things running smoothly on a timely manner)
- Handling incoming calls and emails from internal and external contacts – screening, responding politely, accurately, and thoroughly
- Responding to email and other correspondence promptly – you might be delegating tasks to other members of your team, organising meetings between people who don't work together, or facilitating relationships with key stakeholders
- Reviewing a schedule and identifying gaps, overlaps or conflicts
- Making travel arrangements – working closely with Managing Director & General Manager to coordinate schedules and manage bookings
- Managing the logistics of the office, including booking conference rooms and equipment for meetings
- Assisting with planning management of special events or projects
- Support marketing initiatives as needed (social media posts, creative branding activities for website etc)
- Understanding the personal diaries of both and managing them efficiently
- Creating a better functioning meeting calendar to enhance productivity for both
- Applying previous expertise to enhance the time management of both
- Administrative tasks – Preparing reports, documents and presentations
- Conducting research, compiling information and analysis to support decision making
- Handling sensitive information with the highest level of confidentiality and discretion
- Maintain trust and professionalism in all interactions
- Building and maintaining relationships with key stakeholders, clients, and partners
- Acting as a point of contact between both individuals and internal/external parties
Key Requirements:
- Strong verbal and written communication skills
- Strong time management and prioritisation skills
- High attention to detail
- Proficient in Microsoft 365 and other relevant technology
- Ability to remain calm & focused while juggling multiple tasks under pressure
- Marketing skillset an advantage
- Problem solving skills – ability to manage unexpected changes and think on your feet
- Discretion and trustworthiness – Handling of confidential information appropriately
- Flexibility and adaptability – manage changing situations and demands
Personal Qualities
CATS want individuals that will fit into the CATS Culture. The applicant needs to possess the following qualities;
- Have initiative
- Be willing to learn
- Act with Integrity
- Strive for quality
- Be a team player
If you meet the above requirements, please submit your resume. If a resume is unavailable, please send an email to *****@catsconstruction.com.au detailing your key career highlights, experience, and the skills you possess. We look forward to hearing from you.
