Personal Assistant

Job title:                      Personal Assistant

Hours:                         Permanent Full time

Location:                     Seville Grove WA 6112

Are you an organized and proactive individual looking for an exciting opportunity to support the growth of a leading company? Needesh Cleaning Services is currently seeking a dynamic Personal Assistant who will play a pivotal role in ensuring the smooth operation of our business located in Seville Grove, WA 6112. If you're ready to take on a challenging and rewarding position, we want to hear from you!

PURPOSE OF THE POSITION

The Personal Assistant will provide high quality executive personal assistance and administrative support to the Company Director in all operational and strategic activities.

DUTIES AND RESPONSIBILITIES

• Organising and maintaining diaries and making appointments
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Devising and maintaining office systems, including data management, and filing
• Filter and manage incoming correspondence (emails, faxes, and post) highlighting urgent correspondence and print attachments
• Organise and maintain correspondence, record and follow up on pending matters
• Prepare and distribute correspondence on behalf of the Director
• Format, edit and proof-read various documents and presentations and draft routine letters or reports
•  Maintain rapport and liaise with other staff across the business
• To ensure all aspects of meetings/conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times
• To attend and minute meetings as required
• Prepare documents, amend, and format them including client documentation, emails and power point presentations as and when required
• To take and transcribe dictation of letters and other documents
• Assist in researching and assembling information for the preparation of reports, as well as preparing reports
• Assist with administrative tasks associated with meetings as required
• Maintain appropriate levels of office supplies, stationary, office equipment which may include printers, photocopiers, and monitor maintenance issues
• General administrative tasks such as filing, copying, and scanning

ACADEMICS AND TRADES QUALIFICATION

Diploma of Management/ Business Administration with 3 years of relevant full-time experience, or 6 years full-time relevant experience in lieu of Qualifications.

SKILLS AND ATTRIBUTES

• High level of planning and organisation skills
• Ability to maintain strict levels of confidentiality and a high level of professionalism
• Good organizational and time management skills
• Excellent Administration Skills, typing, and Software Skills
• Strong command of interpersonal and oral communication

If you feel you meet the criteria above, please send us a copy your most recent resume along with a cover letter. Only shortlisted candidates will be contacted.

• Flexible hours available
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $70,000 - $75,000 per year