AddressJob Title:Personal Assistant
Location: Beckenham WA 6107
Work Type: Full time
Annual Salary: $65000 - $75000
Open and closing dates for application: 25 April 2024 to 25 May 2024
Experience level required: At least 3 years relevant full time employment experience is required for this position.
Personal Assistant to Managing Director.
- Appointments bookings
- Restaurant/Social bookings
- Travel/Holiday bookings (domestic/international)
- Events registration
- Update Outlook calendar and appointments
- Membership renewals
- Licence/tickets renewal
- Organise maintenance services and repairs
- DOT-related matters (Boats, Cars, Trailers)
- Insurance Claims
- Airbnb - manage property listing, booking enquiries and reservations
Personal Assistant to Chief Executive Officer, General Manager and Operation Manager/Supervisors.
- Provide support and assistance to the Management Team
- Managing the Management Team’s Outlook calendar and appointments
- Arrange travel bookings including flights, accommodations, and transportation for the executive and other staff as required.
- Provide detailed itineraries and necessary travel documents.
- Ad-hoc tasks
Personal Assistant Administrative Tasks
- Attend management meetings on behalf of Managing Director
- Attend strata meetings on behalf of Managing Director
- Take minutes of meetings
- Office Projects
- Oversee the Administrator’s daily tasks & cover when on leave
Assistant to General Manager and undertaking the following HR tasks under their direction
- Point of contact of HR and HR Consultancy company
- Contact consultancy company for consultation on employee relations matters: employment, award coverage, wages, performance, Leaves etc
- Contract drafting and preparation
- Review and update contract templates, handbook, policies, JDF etc
- Policy management
- Issue HR & Payroll related letter
- Issue KPI letters
- Liaise with migration agents when required.
- Preparation of required documents for visa sponsorship projects
Assistant to General Manager and undertaking the following communications tasks under their direction
- Liaise with contractor regarding telecommunication needs and maintenance of telecommunication system
- Manage after-hours calls forwarding on daily basis
- Liaise with the contractor for the update of the contact directory on the phone system
- Update staff contacts list (office)
- Project – adding Interactive Voice Recording (IVR) to existing office phone system
