Address
Form of workAbout the Business
Macadamia Farm Management has been in business for over three decades and is an industry leader in the management of macadamia farms. When we started, Macadamia Farm Management managed around 12 macadamia orchards located in and around Bundaberg. Today, we manage and develop farms all over, and our footprint stretches from Bundaberg all the way to Gympie, including several neighboring areas like Gin Gin, Childers, Bucca, Maryborough.
Our Mission Statement
To be the Global Leader in sustainable macadamia farming.
Our Vision Statement
To deliver excellence in all that we do.
Values
Integrity/Respect/Accountability/Continuous Improvement
About the role
This new and very exciting role has been developed out of a necessity to establish organisation and structure to a daily busyness for our General Manager. This role will require you to come in and set the foundation, create the structure and grow with the General Manager on this journey, so adaptability, patience, strength and a positive can do will do attitude are key to the success within this position.
This is a dual role, not only will you be assisting the General Manager but you will be tasked to facilitate key administration tasks for MFM.
About the person
Make no mistake we are an extremely fast paced and dynamic workplace, as such we are seeking an individual that is resilient, tenacious, flexible and someone who can be calm under pressure. Organisational and time management skills are key to the success to this role along with a professional approach when dealing with stakeholders.
Key Responsibilities
Personal Assistant Duties
- Manage all communications on behalf of the General Manager including daily management of calendars, arranging and managing meeting commitments.
- Provide a wide variety of administrative support to the General Manager.
- Oversee, manage and organise outlook calendars.
- Manage and organise email inboxes.
- Answer phone calls and forward messages on behalf General Manager
- Organise meetings, prepare agendas, take minutes and follow up on action items.
- Organise travel and itineraries as required.
Administrative Duties
- Oversee the Macadamia Farm Management Asset Register including onboarding and offboarding of assets, tracking of orders, liaising with suppliers, arranging registration (including registration cancellations and transfers) and completing asset audits.
- Oversee Macadamia Farm Management Insurances including lodgement and monitoring of claims, organisation of required changes to the policy and management of annual renewal.
- Oversee Macadamia Farm Management Utilities including Telstra and Ergon.
- Oversee all Macadamia Farm Management Water requirements including usage, purchases, sales and regulatory requirements.
Key Selection Criteria
- Minimum of 2 years experience in a Personal Assistant or Executive Administration position
- Cert IV in Business Administration as a minimum
- Advanced Microsoft Office experience, specifically excel
- Exceptional organisation and time management skills
- Exceptional interpersonal skills and experience working with executive managers, stakeholders and customers
Much like growing exceptional macadamia trees to maturity, we understand that education and skills development requires continued growth. So if you are willing to learn and have a “can-do” attitude, come and grow yourself and some of Australia’s best macadamia trees!
