Personal Assistant

Job title: Personal Assistant 

Reporting to: Director 

Salary: AUD $70,000 plus Superannuation 

Hours: Full time 

Location: Canning Vale WA 6155

PURPOSE OF THE POSITION

T Aemro Pty Ltd is currently looking for a Personal Assistant to provide high-quality executive personal assistance and administrative support to the Company Director in all operational and Strategic Activities  

DUTIES AND RESPONSIBILITIES

• Organising and maintaining diaries and making appointments

• Screening phone calls, enquiries and requests, and handling them when appropriate

• Devising and maintaining office systems, including data management, and filing

• Filter and manage incoming correspondence (emails, faxes, and post) highlighting urgent correspondence and print attachments

• Organise and maintain correspondence, record and follow up on pending matters

• Prepare and distribute correspondence on behalf of the Director

• Format, edit and proof-read various documents and presentations and draft routine letters or reports

• Maintain rapport and liaise with other staff across the business

• To ensure all aspects of meetings/conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times

• To attend and minute meetings as required

• Prepare documents, amend, and format them including client documentation, emails, and PowerPoint presentations as and when required

• To take and transcribe dictation of letters and other documents

• Assist in researching and assembling information for the preparation of reports, as well as preparing reports

• Assist with administrative tasks associated with meetings as required

• Maintain appropriate levels of office supplies, stationary, and office equipment which may include printers, and photocopiers, and monitor maintenance issues

• General administrative tasks such as filing, copying, and scanning

 ACADEMICS AND TRADES QUALIFICATION 

 Diploma of Management/ Business Administration with 3 years of relevant full-time experience, or 6 years full-time relevant experience in lieu of Qualifications.

 WORK EXPERIENCES AND SKILLS 

• High level of planning and organisation skills 

• Ability to maintain strict levels of confidentiality and a high level of professionalism

• Good organizational and time management skills

• Excellent Administration Skills, typing, and Software Skills

• Strong command of interpersonal and oral communication

• Flexible hours available
• 1 year of relevant work experience required for this role
• Work visa can be provided for this role
• Expected start date for role: 15 March 2024
• Expected salary: $70,000 per year