Project Admin Officer - Ao4-1

Intro Recruitment is partnering with a Government Construction business with projects across Commercial and Residential building and maintenance. Due to recent growth and success our client is looking to appoint a Project Administration Officer to support the organisation.

With excellent growth, reliable clients and an ever-increasing reputation, they are now in the position to offer career development opportunities for dynamic and ambitious professionals.

Key Skills

• The primary purpose of the position is to provide quality project and contract administration services for Project Managers, Superintendents and Superintendent’s Representative in accordance with Conditions of Contract and Internal procedures and policies.

Responsibilities:

• Project and work order creation and maintenance,
• Entering and maintaining planned and approved project budgets,
• Cost monitoring reporting including monthly billing activities, including review of unbilled costs, checking of final and draft billing files, investigating and resolving billing issues,
• Regular review of system data to identify inaccuracies and prepare required journals and credits and make system changes with required approvals as required,
• Generation of purchase requisitions and processing of accounts for payment within critical timeframes, monitoring and resolution of open purchase orders,
• Monitoring of business system project, work order and financial data quality through the review and running of variance analysis reporting to identify and resolve issues and implement changes to minimise errors and data exceptions on work orders and projects.
• Assist Project Managers with preparation of accurate and timely regular and ad hoc project and program reporting for proposals to both internal and external stakeholders.
• Highlight issues of poor or inaccurate project profitability to program and business manager and ensure system data reflects accurate project information to manage financial performance
• Reconciliation and closure of projects and work orders in a timely manner.
• Processing of contractual payments, ensuring adherence to all contracts administration procedures
• Preparation of contractual letters and maintenance of records and files in accordance with records management procedures

Candidate Criteria: 

• Excel skills are mandatory
• Experienced in computer applications
• Sound typing skills with good accuracy and attention to detail.
• Ability to work independently and part of a team
• Ability to work under pressure to meet timeframes

To apply please click the apply now button or if you would like any further information please don't hesitate to contact Bridgette Eotvos at *********@introrecruitment.com.au. #LI-BE1