AddressProject Contract Admin Officer required for a Government Department based in Mackay
Your new company
Hays Recruitment are pleased to support the urgent recruitment of a highly motivated Project Contract Admin Officer to work within the Queensland Government, starting ASAP on a 3-month contract, based in Mackay.
Your new role
The purpose of the role is to provide quality project and contract administration services for Project Managers, Superintendents and Superintendent’s Representative. Your key responsibilities will be as below -
- Project and work order creation and maintenance,
- Entering and maintaining planned and approved project budgets,
- Cost monitoring reporting including monthly billing activities, including review of unbilled costs, checking of final and draft billing files, investigating and resolving billing issues.
- Regular review of system data to identify inaccuracies and prepare required journals and credits and make system changes with required approvals as required,
- Generation of purchase requisitions and processing of accounts for payment within critical timeframes, monitoring and resolution of open purchase orders,
- Monitoring of business system project, work order and financial data quality through the review and running of variance analysis reporting to identify and resolve issues and implement changes to minimise errors and data exceptions on work orders and projects.
- Assist Project Managers with preparation of accurate and timely regular and ad hoc project and program reporting for proposals to both internal and external stakeholders.
- Highlight issues of poor or inaccurate project profitability to program and business manager and ensure system data reflects accurate project information to manage financial performance
- Reconciliation and closure of projects and work orders in a timely manner.
- Processing of contractual payments, ensuring adherence to all contracts administration procedures
- Preparation of contractual letters and maintenance of records and files in accordance with records management procedures
What you'll need to succeed
We are seeking a well presented, professional and team focused Project Contract Admin Officer who is great with numbers, analytical with great attention to detail and ability to work in a fast-paced work environment, high organisational skills, and the ability to communicate.
- Confidentiality and discretion required
- Word, Excel, PowerPoint and Outlook skills are mandatory
- Sound typing skills with good accuracy
- Ability to work independently and part of a team
- Able to communicate with Project Managers, Superintendents.
- Ability to work under pressure to meet timeframes
What you'll get in return
In return you will have an immediately available full-time role from Monday – Friday 8am – 4pm within the public sector based in Mackay, paying an attractive hourly rate + Super - you will work in a well-established, friendly and fast paced team and your contribution will be valued in the ongoing success of this busy department.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Equally, please do not hesitate to direct questions to Grace Dunn - 07 4049 2*** or email **********@hays.com.au.
