Project Administrator

About us:

Talis Consultants is a multi-disciplinary consultancy based in WA, Victoria, and NSW. We provide specialist consultancy services in Engineering, Environmental Services, Waste Management, Spatial Intelligence and Asset Management.

We are seeking a Project Administrator to join our Support Services Team on a full-time basis. This position will be based in our WA office in Leederville, Perth.

The position duties include, but are not limited to:

·         Provision of input into preparation of project documents and quote\tender submissions,

·         Reviewing and negotiating client and project contracts to ensure compliance and mitigate risks,

·         Administering projects from initiation to completion, including billing, reconciliations, and reporting to ensure seamless workflow,

·         Addressing inquiries and resolving issues related to projects with professionalism and efficiency,

·         Participate in cost control activities across multiple projects to assist project managers to complete projects within budget,

·         Assist project managers with calculating charge-out rates and compiling project costing spreadsheets,

·         Review and assist project managers with documentation for project variations,

·         Conducting data collection and analysis for projects being undertaken, and reporting on project outcomes,

·         Collaborating with Project Managers, Engineering staff and clients to ensure project goals are achieved,

·         Analysis of and reporting on financial outcomes of multiple projects to the operational director,

·         Organising project mobilisation and associated logistics, including transportation and accommodation arrangements,

·         Serving as the primary point of contact for staff and contractors, offering necessary support and information to facilitate efficient project operations,

·         Undertaking both structured and ad-hoc Quality Assurance tasks and internal audits to ensure project level quality objectives are achieved,

·         Contributing to overall project compliance with company management systems, including Quality, Work, Health, and Safety protocols,

·         Inputting and maintaining project data into relevant systems, databases, and spreadsheets, and any other relevant company documentation,

·         Weekly review and reporting on time sheets for project teams, to assist the project manager coordinate resources across multiple projects,

·         Executing all reasonable instructions received from leadership group, as well as reporting back any relevant project progress and information.

Position requirements:

·  A bachelor’s degree or higher qualification in a related area

·  Postgraduate studies in financial accounting

·  Experience with Project Management and Accounting Software

·  AQF Diploma or higher in Project Management

·  A minimum of 2 years working in a professional environment

·  Previous experience working in project administration (ideally in an Engineering consultancy firm)

·  Excellent organisational and time management skills

·  Advanced skills and experience using the Microsoft suite of products (Word, Excel,Outlook, etc)

·  Excellent communication skills, both written and spoken

·  Exceptional problem-solving and negotiation skills

·  Strong understanding in the application of ISO 9001 standards

·  Demonstrated adaptability and resilience in fast-paced, dynamic work environments

·  Positive attitude, strong work mentality with flexibility and willingness to learn

Remuneration:

·         Salary range for this role will be between $80k and $90k

Apply:

To express interest in this opportunity, please email your resume and a cover letter outlining your skills and experience through the ‘Apply Now’ function below.  Please note only suitable candidates will be contacted.  

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Work visa can be provided for this role
• Expected salary: $80,000 - $90,000 per year