Project Administrator

Project Administrator 

Join our family business in an opportunity as a Project Administrator, offering flexible hours of 2-3 days a week. Enjoy the perfect balance between work and personal life while contributing your skills to our team. As a Project Administrator, you'll play a vital role in our operations, making a significant impact in a supportive and accommodating work environment. Don't miss out on this chance to grow with us while maintaining the flexibility you need. Apply now for this opportunity to thrive professionally while enjoying a flexible schedule.

Experience needed -

Worked with a residential home building company previously.

What you'll do:

As a Project Administrator, your responsibilities will include:

• Assist the builder/director.
• Reception – keep the reception area tidy
• Answer the phone, respond to general enquiries and determine the purpose of calls, and forward calls to appropriate employee.
• Maintain the filing system 
• Welcome visitors, determine the nature of business and announce visitors to the appropriate person
• Maintain meeting room tidiness
• Check mail, maintain stationary and postal supplies
• Other ad hoc tasks as requested
• Be involved and contribute at company meetings
• Comply with instructions given by the management team
• Assist in documenting clients colour selections
• Contract Preparation
• Permit Applications, including Town Planning
• Requesting quotes and reports as required
• Maintaining comprehensive project files to ensure document completeness
• Scheduling subcontractors and suppliers as required
• Documenting quotes for building files 
• Creating purchase orders
• Invoicing clients for completed work
• Invoicing clients for variations 
• Coordinating OH&S requirements for site start

What you'll bring:

• Willingness to learn
• Friendly character, good attitude
• Team orientated
• Good listening and communicating skills
• Ability to prioritise tasks
• Microsoft Office and email familiarity
• Accounting software knowledge highly regarded
• Competencies
• Developed Communication
• Speaks clearly and persuasively
• Can listen and get clarification when needed
• Can respond well to questions
• Willing to participate actively in meetings
• Writing and Proofreading
• Writes clearly and concisely
• Proofs work for spelling and grammar
• Able to read and interpret written information
• Able to listen to feedback and adapt
• Contributes to building a positive team mentality
• Demonstrates accuracy and thoroughness
• Completes tasks correctly and on time
• Supports Cavalier’s goals and values
• Asks for direction and assistance when unsure