Project Administrator - Southern Region

Do you love to build genuine connections, nurture belonging and enhance life? At Aveo, you can do just that and more.
Join us and feel confident to embrace new challenges in our supportive culture. Bring your whole-self to work, grow as you learn new things and be rewarded through the joy of helping others. Together let's redefine retirement living for senior Australians.

The Opportunity

Reporting to Group Manager - Asset Management Southern Region, role provides administration support to the Asset Management Project Team, helping coordinate day to day tasks including quality assurance, process development and administration assistance along with working on special projects and roll outs.  You will also provide support to both internal and external stakeholders.

This role will focus on providing support and actioning high priority items to help deliver Aveo's capex works which include all repairs and upgrades projects across the Aveo Portfolio.

What we offer

• Up to 12 weeks paid parental leave
• 2 additional 'All About Me' leave days per calendar year
• Ability to purchase additional annual leave
• Flexible and hybrid working arrangements
• Opportunities for further career development

You will

• Support the process for business case approvals to the executive team
• Assist Project Managers with Creating PowerPoint presentations of newly completed projects, monthly reports and Investment papers
• Coordinate contract and internal approvals and creating supplier agreements with the Property Project Coordinator
• Monitor with the Project files and filing systems, and ensuring these are kept up to date
• On‐board new vendors through Procurement/FMC/RapdiGlobal/Ethixbase
• Assist the Property Project Coordinator in Setting up of project template folders with up to date RFT docs for each project.
• Support and coordinate re‐occurring meetings. Meeting Minutes (weekly PM team meetings, residents feedback, capital projects)
• Draft Project Contracts with the Project Managers
• Audit Project As Builts ‐ Per community with the Project Managers
• Audit Finish Schedules per community with the Project Managers
• Assist in the writing of all IC papers with the Project Managers
• Assist with compiling monthly reports with the Project Managers

What you'll bring

• Minimum 3 year experience in administration/coordination tasks, preferably in the construction industry
• Previous experience in retirement village industry or similar preferred
• Strong computer skills in filing systems, Microsoft Word/Excel and PowerPoint. 
• Demonstrated excellent project planning, multi‐tasking and time management skills.
• Ability to prioritise work and be flexible to change in response to unforeseen and fluctuating demands
• Superior communication and interpersonal skills

Who we are

As a leader in retirement living, with 30 years' experience, Aveo provides the stability and confidence to try new things and keep innovating. Owned by Brookfield Asset Management, we're on an exciting journey of growth. Our in-house range of services is holistic, supporting our customers in their independence for as long as possible. This helps us deliver seamless experience for our 12,000 residents across 90+ diverse communities nationwide. We're a dedicated group of over 1900 caring, friendly team members; united with our core values; Kindness, Care and Respect. Together we create thriving communities that help retired Australians be their best selves.

What's next

Apply now and take to first step in Bringing your Passion to life!  We are ready to welcome you.

Aveo is an Equal Employment Opportunity employer, with a focus on hiring great people regardless of their race, gender identity, nationality, ethnic origin, background, religion, age, or sexual orientation.We treasure skills, expertise, and commitment. Our goal is to attract, develop, motivate, reward, and retain the best talent in the industry. Diversity is essential to our success; we are committed to building an inclusive workplace where all our people feel comfortable being their authentic selves, and embraced for who they are.