Project Administrator

What will a day in this role look like:

·         Provide administration support to the site project team

·         Provision of other administrative assistance as required.

·         Purchase of materials, equipment and consumables including co-ordination of delivery to site.

·         SAP input and maintenance of purchase orders, including goods receipt, journals and queries

·         Prepare and maintain estimate to complete reports

·         Maintain site PEMS (Purchase and Expense Management System) records

·         Reconcile data from accounts department with site records

·         Maintain systems and procedures for contractual requirements

·         Provide assistance and data for preparation of reports

·         Maintain a filing system of site documentation, ensure that information is available when required

·         Organisation and coordination of corporate functions and site events as needed

·         Payroll administration backup including SAP and ETCH timesheet entries for blue-collar and white-collar staff

·         Onboarding, Travel booking assistance including mobilisation of employees and subcontractors as required

The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.  

What are we looking for you to bring to the team:

·         Proficient skills in computers: MS Word, Excel, Access, email etc.

·         Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.

·         Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

Why Unite with the Very Best...

• A competitive salary working in a rewarding, supportive and successful team 
• Back yourself and your development, and UGL will back your growth
• Flexible and blended work environment; make use of flexible working and our impressive employee benefits, including:   
• A rewarding Wellness Program with AIA Vitality – earn cashback for gym shoes! 
• We’ll give you access to a multitude of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. 
• You can also take advantage of our salary sacrifice options including cars, eligible portable electronic devices and professional memberships. 

UGL – Big projects. Big careers. 

We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations.  We are an end-to-end engineering and services provider (one of Australia’s biggest inhouse design houses)

We’re the people behind communications, transport, utilities, power, oil, gas, Defence and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines. 

Diversity & Social Inclusion

UGL is committed to creating a diverse and inclusive environment where each employee feels safe to bring their whole selves to work. We encourage applications from Indigenous Australians, Women, Military Veterans, those from diverse cultural backgrounds, people with a disability and our friends in the LGBTIQ+ Community.

UGL respectfully acknowledges the traditional custodians of the land in which we work and pays our respects to elders past, present and emerging.   

As part of the recruitment process, there are a number of checks which may be conducted to demonstrate an applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. It’s good to know that UGL does not discriminate based on a Nationally Coordinated Criminal History Check.