Projects Administration Support Co-Ordinator

We are seeking an experienced Projects Admin Support Co-ordinator to join our Penrith Based multi-trades services business, based in Penrith

You will have the opportunity to support our Divisional/Project Managers & their teams across Electrical, Plumbing & Civil divisions, in ensuring their teams are able to complete projects on time and on budget by providing all of the admin, contract and document support needed whilst adhering to the highest standards of professional quality, safety and environmental management

You will  effectively coordinate administrative requirements, including all compliance documentation, systems, meetings, invoicing and support for each project from contract setup to invoicing & closure, providing timely and structured support using our various systems (including simPRO, Lucidity ,Teams and other software) for our Projects teams.

You will even be involved in the Tendering process, assisting with the preparation of documentation and using your strong computer skills to collate and present impressive and appropriate documentation. Attention to grammar, spelling and detail will be essential so experience in this area would be helpful along with your ability to effectively respond to tender requirements ie strong writing skills would be a great advantage
You will need to capitalise on your experience in working in the Construction/Trades services industry (which is a MUST) , using a wide range of administrative and problem-solving skills to service each project’s needs and ensure the full satisfaction of clients whilst developing and adopting clear procedures and records for our teams.

Duties will include:

• Supporting admin processes, rostering/timesheets, and team initiatives
• Coordinating correspondence, meetings, project registers, safety and compliance documentation, reports, documents and work flows
• Partnering internally/externally, delivering tasks in tight timeframes
• Monitoring performance in regards to the administrative and contracts requirements of projects and ensure delivery against requirements
• Initiating improvements, smooth bottlenecks & bridge gaps to ensure project success and ease of functions for the field teams
• Utilising our software systems effectively - simPRO job management system , Lucidity Compliance System & a range of Office 365 functions including Teams ( so if you have experience in these or similar it would be a bonus!)
• Work with the Division managers to Build our teams’ reputation for commercial excellence

Is this you …?

• 2yrs min. Project Administration experience & business services or contracts/projects related qualifications ( note this is an Administrative role not Project Management ) 
• Experience supporting medium to large technical teams
• Some knowledge of Project Contracts would be an advantage
• Systems savvy and strong ability using Excel, Word, Job Management & Safety/compliance systems .(simPRO would be a distinct advantage along with Lucidity Compliance system) are a MUST
• a sound knowledge of safety and compliance 
• A solution seeker who quickly grasps needs and follows procedures
• Strong common sense, able to fill-in-the-blanks
• Clear communicator, upbeat, and great at follow-up and also a “detail person” who pays attention to spelling and grammar
• A 'can-do' attitude and desire to learn and progress is needed
• Knowledge of procurement, stock, project, warehouse processes would be an advantage

If you are available to start now, you’ll need to…

• meet the criteria above and be able to initially demonstrate these in a cover letter attached to your resume
• be based at our Penrith Office  
• be happy to do paid overtime as and when needed
• be 100% RELIABLE and capable of getting the job done!
• be a team player who is willing to become a part of the passion at Hix Group

If this sounds like you then please respond to this unique opportunity by submitting your updated resume NOW including your detailed Cover Letter.

Shortlisted candidates will be contacted to undertake an initial phone interview.  

Hix Group is an equal opportunity employer - we encourage diversity throughout our business and seek to employ quality applicants from a range of backgrounds and experience.