AddressReceptionist and Administration Assistant
Berwick, VIC
Permanent, Full Time
About Haileybury
Haileybury’s vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.
Everything that we do is centred around our Magenta Principles, striving to be more than a school. Our principles support and shape this in our daily work:
- Every student matters every day
- Every staff member matters every day
- Effective practices support sustainability
- One inclusive community
- Haileybury offers a flexible, diverse, and inclusive workforce. We’re focused on embracing change and celebrating our people.
The role
The Receptionist and Administration Assistant will work as a collaborative member of the campus administration team. This role will be responsible for ensuring the smooth running of the Main Reception on campus by providing high quality administration and reception support, and exceptional customer service to our school community. This position offers a combined total of six weeks of annual leave.
Your key responsibilities include:
- Reception duties- including distribution of incoming and outgoing mail and email
- Manage parent, staff, student, community enquiries and process student absences
- Manage and maintain multiple shared meeting room calendars
- Organise, book and process Future Student Interviews
- Book ad-hoc online interviews and /or meetings
- Provide administration support when requested to Heads of Department,
- Heads of School, Academic staff
- Maintaining and update procedural manuals including development of reception administration processes and efficiency
- Administration tasks as required including:
- Data entry
- Entering, creating, printing awards and certificates
- Raising and receipting purchase orders
- Print, copy, laminate, bind and filing.
About You
To be successful in the role you will bring the following with you:
- Minimum of two years’ experience in a reception or administration position
- Experienced in Microsoft Suite, with excellent spelling and grammatical skills
- Experience in Microsoft Office365 and Synergetic will be an advantage
- Excellent attention to detail, verbal, written and inter-personal communication skills.
Why work for us
- Competitive salary, with further career development and opportunities
- Ongoing professional and personal development
- Excellent on site facilities, grounds and working environment
- Employee leave benefits, such as paid parental leave and additional personal leave
- Employee Assistance Program (EAP)
- Various financial benefits to employees through discount partnership programs and salary packaging options
Want to find out more?
To view the position description, please click on the attachment below. For all enquiries, please contact the People and Culture Team via ***************@haileybury.com.au.
To view the position description and/or apply, please click on the “Apply Now” button to be directed to our online recruitment portal.
Applications close; 10:00am, Thursday 16 May, 2024.
Shortlisted candidates may be contacted as applications are received and interviews may commence prior to the closing date.
Please note that applicants must have the right to work in Australia, National Police Clearance and a current Working with Children Certificate.
Haileybury is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the schools’ Child Safety and Wellbeing Policy, (https://www.haileybury.com.au/policies).
Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.
