Records Management Business Partner

Company description:

About Us
The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.
People and Business Services is a Group within the Department of Transport and Planning, and is responsible for providing business enabling people and corporate services functions, to drive a high-performance culture and to support integrated options.
We're focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

Job description:

About the Role
This is a 12-month Fixed Term Position
This excellent opportunity is a tactical interface between DTP business areas, the Records Management Team and the executive members accountable for Records Management compliance.
PD link here. VPS4 RM Business Partner - DTP Position Description

Position Outcomes / Accountabilities
Play a pivotal role in collaborating with stakeholders to advocate for user needs and align with business requirements in the design, delivery, and utilization of current and future systems. Conducting detailed operational analyses, you will identify improvement opportunities and mitigate risks. Utilizing advanced problem-solving skills, you'll influence clients and stakeholders while contributing to the development of corporate strategies and policies. Your expertise will be key in delivering complex processes, engaging with specific business areas, and planning small to medium-scale projects. If you are a proactive, innovative professional with a passion for Records Management, apply now to be part of our dynamic team and drive positive change in our organization.

Key Selection Criteria
The successful candidate will possess many of the following trait's abilities and experiences:
• Ability to adapt the content, style, message, or tone of a presentation to suit the audience and plan how to tackle objections.
• Capable of adding value for the client or stakeholder and a history of monitoring client and stakeholder satisfaction
• Able to identify and partner with users/stakeholders/ experts, to ensure active collaboration in the design process.
• Capable of seeing things from another's point of view and confirm understanding.
• Expertise in project delivery to meet agreed outcomes.
• Ability to interpret and apply relevant policies and draft policies and business cases using research skills and consultation.
• Able to guide others in operating digital and technology tools relevant to area of work.

Personal Attributes
On a personal level the candidate will be flexible and adaptable, capable of working collaboratively with a high level of emotional intelligence.

Qualifications and Experience
Mandatory
• Understanding of the Victorian legislative framework for the management of public records
Desirable
• A relevant tertiary qualification and/or relevant work experience.
• Experience with Content Manager, SharePoint and Records365

Additional Information
• Will be required to perform computer-based work and manually handle heavy packages/archive boxes .
• Maybe be required to sign a non-disclosure agreement

What we offer
Expand your career and contribute to the enhancement of Victorian communities' accessibility and liveability. Our department offers abundant professional growth and development opportunities not only within our organization but also across the broader Victorian Public Services. Embrace a hybrid working model that emphasizes collaboration and teamwork, fostering an inclusive work environment. With a commitment to promoting optimal work-life balance, we provide flexible working arrangements to support your individual needs. Our organization prioritizes the development of a safe and inclusive culture, ensuring that every team member feels valued and supported in their professional journey. Join us in making a positive impact while enjoying meaningful work and a supportive, growth-oriented environment.

Cultural Values
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply
Click the ‘Apply' button and follow the prompts. Applications should include a resume and a cover letter. Applications close 10.00pm on Thursday the 1st of Februray 2024. For further information about the role please contact
Gary Edwards - Team Leader Records Management Business Partnering via ************@roads.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.