School Officer

Advertised Vacancy Number IPS/SS885367

Appointment Pool

Woodvale Secondary College is seeking to establish a pool of School Officers for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2024 school year and up to the end of Term 1, 2025. Appointments can be made from the pool at any time for commencements within the 2024 school year, up to the end of Term 1, 2025.

As the first point of contact for staff, students, and visitors to our school, you should be confident, organised, and approachable. As the School Officer, you will be responsible for completing a wide range of administrative duties, therefore knowledge of word processing and data software packages is highly desirable. Suitable applicants will ideally have a friendly, positive, and caring attitude and possess the qualities to promote excellence within our school, and to interact with parents and the wider community.

Suitable applicants will ideally model effective and quality customer and administrative support service delivery and use excellent interpersonal and communication skills to work in collaboration with the administration team, school support staff, our school community, and teaching staff.

School Officers are responsible for completing a variety of administrative duties in supporting the Manager Corporate Services. These roles may include:

• Administering the schools financial, physical, and human resources using RM Finance, RM Billing, HRMIS, SIS and Common Use Agreements.
• Liaison with staff and external trades for faults and maintenance and purchasing.
• Customer service in dealing with students when they come to Student Services (i.e. Absentees).
• Specific experience and expertise in Relief staff (Teaching/Non-Teaching) processes, recruitment, leave management and Human Resource Management Information System (HRMIS) would be highly valued.
• Reception and general clerical support including student enrolment, asset register maintenance and staff communication.

Suitable applicants should possess the ability to prioritise tasks, assist others whilst liaising with a range of visitors, students, and staff. The ability to multitask and manage the pressure of working in a busy, open plan office is highly desirable.

Woodvale SC uses SIS and SEQTA (Administration, Enrolments, Timetabling, Absentees) as its student, financial, and student management systems. It is highly desirable that suitable applicants possess a current working knowledge of this system within a secondary high school context.

Our College vision and values are reflected in our commitment to working together with our College community to provide an innovative and caring learning environment where each student is given the opportunity to develop academic rigour and to achieve personal excellence.

Woodvale SC is located some 20 kilometres north of the city of Perth and has approximately 1400 students from Years 7 to Year 12.  The College enjoys the expertise of highly trained staff and the stability of small staff turnover.  In recent years the College has provided many nominations for the WA Education Awards.

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

1. Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
2. Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
3. Ability in using computers and a range of application software packages, particularly databases, spreadsheets, and word processing.
4. Good verbal and written communication skills and experience in the application of customer service principles and practices.
5. Good interpersonal skills and ability to work unsupervised and in a team environment.

Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Additional information about Independent Public Schools is also available

For further job related information:

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include: [red highlighted areas are optional]

• A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

ELIGIBILITY AND TRAINING REQUIREMENTS

Employees will be required to:

• Provide evidence of eligibility to work in Australia for the term of the vacancy.
• Consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment.
• Obtain or hold a current Working with Children Check.
• Complete the Department’s induction program within three months of commencement.
• Complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• Complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement.
• Complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Wednesday, 3 April 2024

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.