AddressMAJOR OBJECTIVES
- Provide general support to the Project Manager, Commercial Manager, Quality Lead, and wider project team as required.
- Ensure the efficient and timely recording of all financial commitments, maintaining the cost accounting system for the project including assistance with the collation of payroll timesheets.
- Responsible for the recording and filing of documents and correspondence for the Project.
- Adherence to the Integrated Management System and Project Execution Plan.
KEY ACCOUNTABILITIES
- Order and maintain general filing, stationary and meeting needs of the site office.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Minute taking and distribution of minutes as required.
- Operate the cost system (Workbench) for the Project.
- Provide timely cost reports to management as required.
- Ensure all purchase orders are completed correctly.
- Liaise with staff and site personnel regarding payments and processing of documentation.
- Collate delivery dockets and maintain material registers. Check invoices against orders and delivery dockets and prepare for certification.
- Maintain Petty Cash site account, ensure reconciliation and arrange reimbursement on a regular basis.
- Maintain the Site Office Corporate credit card and reconcile each month on statements arrival.
- Assist with the implementation and maintenance of the project software for document and correspondence control and distribution.
- Manage document retention, retrieval and filing of the project documentation.
- Responsible for the issuance and distribution of documents and maintenance of relevant registers.
ANCILLARY ACCOUNTABILITIES
- Prepares registers and reports on documents/ drawing/ correspondence status and documentation submission.
- Any other duties as may be required by the Company.xhgn
