AddressAn exciting role exists for an experienced Educator to join our team as a Timetable Administration Coordinator in Secondary. This is a critical role in the Secondary School supporting the Secondary Leadership Team with timetable and curriculum support. This would suit a highly capable educator who is proficient with Edval and Timetable experience. This role includes teaching in a variety of areas in particular Mathematics in lower secondary.
About Frederick Irwin Anglican School
Established in 1991, Frederick Irwin Anglican School has been providing high quality education in the Peel region for over 32 years. We are a private co-educational school that offers an exceptional education program for students Kindergarten to Year 12 with over 1650 students. As a school of the Anglican Schools Commission, we distinguish ourselves by our mission and values:
Our mission is to provide high quality, inclusive, caring Christian Education which encourages students to fulfil their potential.
Our values are; Respect, Responsibility, Honesty, Compassion, Courage, Inclusion
About the role
Under the guidance of the Deputy Head of Secondary; Teaching and Learning, this position will have responsibility for the following:
Timetable Development
Using the Subject Selection data, report to Head of Secondary about the demand for Years 9, 10, 11, and 12 courses for consideration and inclusion in the timetable
Using Edval, develop the Secondary timetable
Maintain accurate timetables for students and teachers, updating changes in a timely manner
Optimise the Secondary timetable to maximise efficiency and accommodate changes in enrolment or staffing
Develop examination timetables for Years 9-12
Liaise with School Operations Coordinator and Secondary Learning Diversity and Inclusion Coordinator to develop OLNA and NAPLAN timetables
Ensures that rooming is effective and provides smooth operation in the Secondary School.
Student Placement
Set up and management of Subject Selection Online selections
Administer the timetable and student enrolment data
Manage the placement of Years 7, 8, and 9 students into appropriate classes based on academic requirements, scheduling constraints, and individual needs as informed by Heads of Department and Secondary Learning Diversity and Inclusion Coordinator.
Collaborate with the Deputy Head of Secondary Teaching and Learning, Careers Advisor, and VET Coordinator to ensure that Years 10, 11, and 12 students are placed in courses that align with their academic goals and abilities.
Manage the data related to student enrolment, transfer, and withdrawal processes relating to student records, ensuring accurate documentation and communication with relevant stakeholders.
Administration of Marks
Oversee the accurate and timely upload of student marks to external agencies
Troubleshoot any issues related to data entry, verification, or reporting
Ensure compliance with data protection regulations and maintain confidentiality of student records
Assist with the coordination and collection of data and compilation of reports
Assist in the production process (including proofreading) for Student Semester Reports, in consultation with the Deputy Head of Secondary Teaching and Learning and Head of Secondary
Assist with the administration of VET compliance requirements
Uploading of all Secondary reports and NAPLAN, and OLNA results to SEQTA
Data Analysis
Generate reports and dashboards to inform decision-making by academic leadership and faculty members
Identify trends, patterns, and areas for improvement, and make recommendations for curriculum enhancements or policy changes
Investigate and implement the streamlining of administrative tasks
Complete other relevant tasks as directed by the Principal
The Timetable Administration Coordinator reports to the Head of Secondary through the Deputy Head of Secondary Teaching and Learning, liaises with Heads of Department, Secondary Learning Diversity and Inclusion Coordinator / Learning Enrichment. This is a full-time ongoing position with a 0.5FTE teaching load.
Pastoral Care
As an Anglican School, pastoral care is extremely important at Frederick Irwin Anglican School. This is a role of the teachers who manage the supervision and welfare of the students while at school.
Frederick Irwin Anglican School is committed to child safety and protection, and expects all staff, volunteers, visitors to the School and contractors to respect and abide by all policies, procedures and practices developed and put in place by the Anglican Schools Commission (ASC) and/or the School in this regard.
Selection Criteria
Extensive knowledge of Edval Timetabling software
Leadership and coordination of secondary curriculum including SCSA requirements
Proficient in data analysis, trend analysis and ability to manage the timetable of a large Secondary school
Meets deadlines and ability to multi-task
Relational and team orientated
Hold current registration as a teacher with the Teacher Registration Board of Western Australia
Current Working with Children Check
Appropriate academic qualifications
Ability to work in a co-operative, team environment
Support the Christian ethos of the School
About the Anglican Schools Commission
The Anglican Schools Commission (Inc.) (ASC) founded in 1985, the Core Purpose of the Anglican Schools Commission (Inc.) (ASC) is to establish and support low fee Anglican systemic schools which provide a high quality, inclusive, caring Christian education.
Growing from modest beginnings with the opening of St Mark’s Anglican Community School in 1986 in Perth’s northern beachside suburb of Hillarys, there are now more than 14,000 students attending 11 ASC schools in Western Australia, three ASC Schools in the Diocese of Wangaratta and the ASC Language School, based in Perth.
Equal Employment Opportunity Statement
The ASC as an equal opportunity employer bases its recruitment decisions on the business need and the best qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category.
The ASC embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.
To learn more about the ASC and what we have to offer visit our website www.ascschools.edu.au, and don’t forget to follow us on
LinkedIn.If you are relational, team orientated, experienced in creating solution-focused timetables and keen to work in an outstanding school then this is the role for you. Please send your resume and cover letter outlining your experience and why you would be suitable for this role to the Principal via: **@fias.wa.edu.au
Closing date: Thursday 28 March 2024 at 2:00pm
