Administration Coordinator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post - www.tollgroup.com

Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

We provide specialised integrated logistics services to customers in a range of industries including mining, chemical, gases, steel and plastics, petroleum, energy and Australian oil and gas industries and agriculture. Our customers operate in some of the most remote places on earth, 24 hours a day, seven days a week and require a logistics partner who can match their needs. We offer integrated value-based logistics solutions that bring greater operating efficiency and savings to our customers' supply chains.

The role

We are seeking a detail-oriented and organised Administration Coordinator to lead a small team and join our team at Kewdale WA. The Administration Coordinator will play a pivotal role in ensuring the smooth operation of our office and supporting various administrative tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Your duties will include:

• Supervise and lead a team of administrative staff, including hiring, training, and performance management
  
• Develop and implement policies and procedures to streamline administrative processes and enhance efficiency
  
• Coordinate and prioritise administrative tasks to meet deadlines and objectives
  
• Administer and control all purchase orders and customer invoicing
  
• Process all billing payments, raising any queries directly to Admin Manager
  
• Assist managers in P&L preparation, budgets and forecasts
  
• Assisting management with administrative projects as required
  

• Proven experience in a supervisory or leadership role within an administrative setting
  
• Intermediate MS Office skills, particularly Excel, Word and PowerPoint
  
• Customer focused (internal & external)
  
• Accurate and adhere to deadlines
  
• Knowledge of procedures and systems
  
• Proven ability to use spread sheets, word-processing, presentation, database and management information systems
  

• Opportunity to work in a dynamic and fast-paced environment.
  
• Competitive salary and benefits package.
  
• Career development and advancement opportunities.
  
• Collaborative and supportive team culture.
  
• Make a meaningful impact and contribute to the success of the organisation.
  

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us - you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com