Trainee Administration Assistant

Trainee Administration Assistant

Full time position available - 40 hours per week

Get paid while you study and gain a Certification III in Business Administration!

Join our healthcare team at Yarrawonga Health as a Trainee Administration Assistant, where you'll play a crucial role in supporting the efficient functioning of administrative operations. This entry level position is ideal for an organised and detail-oriented professional is wanting to building their career within Administration and the Health Industry.

To apply you must be willing to commit to an 12-month traineeship. The position is most suited to school leavers who would like to continue with study and be paid to learn whilst working in a fulltime role. The position will provide paid training and office experience to achieve a nationally recognised Certificate III in Business Administration (BSB30120).

The People and Culture team is responsible for supporting Yarrawonga Health in the management of workforce and engagement. The role of Trainee Administration Assistant will support the team with duties including:

• Reception and phone duties
• Recording of customer enquiries
• Maintain filing system and archiving
• Data entry

This role will also be exposed to Marketing and Communication, Payroll, Recruitment, Volunteer Support and Learning and Development.

Key Responsibilities:

Undertake a Certificate III in Business Administration (BSB30120)

Administrative Support:

• Assist with general administrative tasks, including data entry, paper and electronic filing, and document management.
• Provide support in scheduling appointments, meetings, and managing calendars.

Communication:

• Serve as a point of contact for the Yarrawonga Health Administration building
• Answer phones, respond to emails, and relay messages in a professional and timely manner.

Record Keeping:

• Assist in maintaining the filing system.

Collaboration:

• Work closely with other administrative staff, healthcare professionals, and department heads to ensure seamless operations.
• Participate in training programs and stay informed about hospital policies and procedures.

Key Selection Criteria:

• Attention to detail;
• Capability to work in a fast-paced environment;
• Demonstrated computer skills;
• Working knowledge of Microsoft Office Suite applications;
• Ability and preparedness to work in and contribute to a team environment;
• Ability to build and maintain effective working relationships;
• Ability to apply appropriate discretion and maintain a high level of confidentiality..

Desirable:

• Customer Service Experience

About Us:

Will you join us? Yarrawonga Health is progressive and innovative health service. With your skills and experience, you will deliver safe, reliable and responsive patient care. Better yet, it is also a great career move as you join a thriving organisation guided by its mission to provide and improve sustainable health and education services for our communities in partnership with them.

Situated on the heart of the Murray River, Yarrawonga Health provides acute, surgical, community and aged care support for the region. We're only a few hours from Melbourne and you'll be enjoying all the region has to offer - from wineries and snow fields to water and boating activities on the Murray River, you'll never be bored!

More Information:

For more information regarding the role contact: Kace Pendleton, People & Culture Officer on 03 5743 8538 or email: Kace.Pendleton@yh.org.au

All employment with Yarrawonga Health is subject to and conditional upon a satisfactory Police Check, NDIS Worker Screening Check and Victorian 'Employee' Working with Children's Check.

YH is committed to a diverse and inclusive workforce and follows Equal Employment Opportunity Principles. We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

All healthcare workers are required to have mandatory COVID-19 vaccination and evidence of vaccination will be required prior to commencement.

Application Process:

All applications are to be submitted via Yarrawonga Health's website Yarrawonga Health Careers.

Please submit your application including a cover letter, resume, and responses to the key selection criteria found in the position description.

Please refer to the attached position description for full details of the role.

Applications close midnight Sunday 28th January 2024.

*Interviews may be conducted prior to closing date.