Admin Manager/Studio Support

This is an Admin Manager/Studio Support role for Village Well and Epoch Institute. 

We are looking for a multi-skilled and passionate person to fill this unique role. You will be working with a creative and fun team in a beautiful space and place across the road from the South Melbourne Market. 

We have a caring culture that puts individual and collective wellbeing first. The Village Well and Epoch co-working community believes in making the world a better place. 

This is a role you can grow and thrive in.

ABOUT VILLAGE WELL

Village Well is Australia’s first placemaking consultancy; a safe pair of hands, with over 30 years of proven success in connecting people to place for commercial outcomes. We believe doing good is good for business and know how to bring the spark to unleash creative potential. 

ABOUT THE EPOCH INSTITUTE

The Epoch Institute is a co-working hub and workshop space with a mission to inspire and educate individuals and groups to live consciously, enabling people, communities, and nature to thrive. 

THE ROLE

This position offers variety! The Admin Manager/Studio Support is responsible for providing administrative and business support for Village Well, as well as supporting the management of Epoch Institute as needed. 

The role is client-facing, responding directly to client and public inquiries. The ideal candidate will be good with people, responsive, relational and love organising! They will be solution-focused and know the business administration world. 

ROLES & RESPONSIBILITIES

Representation:

• Represent our brand authentically and positively.
• Foster welcoming atmosphere for clients and staff for both Village Well and Epoch Institute.
• Proactively engage with staff and tenants.
• Contribute to social media to grow our brand.

Self-motivation and Initiative:

• Demonstrate self-reliance while being open to guidance.
• Manage tasks effectively and prioritise workload.
• Communicate resource needs effectively.

Office Management:

• Ensure smooth office operations.
• Maintain the office space with a ‘customer care’ lens to ensure it maintains a tidy and welcoming state.
• Serve as primary contact for inquiries and bookings.
• Oversee internal safety and administrative systems.

Office Culture:

• Foster positive office environment.
• Organise internal events.
• Build relationships with tenants and clients.

Business Administration:

• Provide administrative support.
• Assist with financial tasks.
• Coordinate travel arrangements.
• Collaborate on content creation.
• Support proposal development.

Presentation Preparation:

• Design visually appealing presentations.
• Provide technical support during presentations.

Event Management:

• Assist CEO in organising events.
• Provide marketing and logistics support.
• Bump in and bump out support for events

QUALIFICATIONS & ATTRIBUTES

Role requirements:

• Outstanding verbal and written communication skills
• Strong written and verbal communication skills, with the ability to convey complex information clearly and persuasively.
• Proficiency in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Flexibility and adaptability to changing priorities and deadlines.
• Adept at learning and integrating new software systems quickly.
• Familiarity with graphic design software such as Adobe Creative Suite.

Desirable value adds:

• Previous experience in consulting office.
• Research and copywriting experience.
• Some graphic design skills. 

OTHER EMPLOYMENT TERMS

The role will work from the Epoch Institute Co-working office, Level 1, 147-149 Cecil St, South Melbourne, and is a full-time, in-person role with expectations to be in the office full-time. 

Interested applicants, please email your CVs to *****@villagewell.org.