Administration Assistant

Scoot Boot is a manufacturer and global exporter of the most advanced horse (equine) hoof boot on the market. Hoof boots are a relatively new product and replace metal shoes as a better way to protect horse's hooves.

Scoot Boot was established in 2015 with the mission to offer better animal welfare, hoof protection and support to the barefoot horse by providing a superior range of products. We innovate, educate and inspire others in all that they do.

After dynamic and massive growth both here in Australia and in international markets we now wish to take the brand and products to the next level. To help us grow our business, we need a Full Time Administration Assistantto provide administration support to the growing Scoot Boot team.

This role is crucial to our success. We need you to pitch in and help out wherever help is needed, providing administrative support to the CEO, management team and staff. Every day will be different so if you're looking for variety, this could be the role for you!

We have a great company culture and provide flexibility in times where it's needed. We are located in Cambridge, near Hobart Airport, and have parking facilities onsite. It is a requirement of the role that you hold a current drivers licence.

As the business is continuously growing, there is opportunity for career growth and development.

PLEASE NOTE: This role does not offer the option to work from home. It is a requirement of the role that you be available in the office during regular business hours, Monday to Friday each week. 

• managing company correspondence
• scheduling and calendar management
• data entry and record keeping
• office organisation and supply
• travel arrangements
• meeting support
• customer service
• basic bookkeeping
• special projects 

MUST HAVES

• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain order in a busy environment.
• Attention to Detail: Strong focus on accuracy and precision in tasks such as data entry, scheduling, and document management.
• Reliability: Consistency in meeting deadlines, showing up on time, and completing tasks as assigned.
• Adaptability: Willingness to handle unexpected situations, learn new skills, and adjust to changing priorities.
• Communication Skills: Clear and concise verbal and written communication abilities, including professional phone etiquette and email correspondence.
• Interpersonal Skills: Ability to work well with colleagues, clients, and visitors, demonstrating professionalism and empathy.
• Problem-Solving Skills: Capacity to identify issues, propose solutions, and escalate concerns when necessary.
• Confidentiality: Understanding the importance of handling sensitive information with discretion and maintaining confidentiality.
• Initiative: Proactive approach to tasks, ability to take ownership of responsibilities, and seek opportunities to contribute beyond assigned duties.
• Positive Attitude: Maintaining a constructive and upbeat demeanor, even during challenging situations.

Professional Skills:

• Computer Literacy: Proficiency in using office software such as word processors, spreadsheets, email clients, and scheduling/calendar applications.
• Typing Speed and Accuracy: Efficient typing skills are crucial for data entry, correspondence, and document preparation.
• Administrative Experience: Prior experience in administrative roles, including tasks like filing, record-keeping, and office organization.
• Knowledge of Office Equipment: Familiarity with operating basic office equipment like printers, scanners, photocopiers, and fax machines.
• Time Management: Ability to manage time effectively, prioritize tasks, and allocate resources efficiently.
• Basic Accounting Skills: Understanding of basic accounting principles, including invoicing, expense tracking, and reconciliation.
• Research Skills: Capability to gather information, conduct online research, and compile data for reports or presentations.
• Multitasking Abilities: Capacity to juggle multiple tasks simultaneously while maintaining productivity and quality of work.
• Knowledge of Office Procedures: Understanding of common office protocols, procedures, and etiquette.

If this sounds like you, please apply with a cover letter and resume. 

Please note that applications with no cover letter will not be considered. We will endeavour to respond to all applicants.