Administration Assistant

Rural Financial Counselling Service (RFCS) Gippsland is a Government funded not for profit organisation providing free, confidential, independent business planning and wellness support services to farming and small rural businesses that may be experiencing financial distress.

RFCS Gippsland’s primary objective is to assist clients to implement improvement plans for the financial performance of their business as well as develop strategies to improve personal wellbeing.

The position of Administration Assistant is a pivotal role that provides daily support to the counselling team as well as the management team across three office locations and may be occasionally required to assist the Chair or other members of the board. 

A current driver’s licence is essential as occasional travel is required to attend Board and Staff meetings in our current service region over south-eastern Victoria.  Some after-hours work may be required, and occasional overnight absences may occur for training, conference attendance. 

The Administration Assistant position is offered as a part time position [up to 30 hours per week]. 

Key responsibilities:

• Assist with the general day to day office and admin functions of 3 separate office locations (Bairnsdale, Leongatha & Maffra), including monitoring and managing the 1300 number.
• Management of the client intake process (Salesforce) and client file archiving responsibilities.
• Assist the Executive Officer with board [and staff] meeting preparations including agendas, meeting schedules, venue and catering.
• Board minutes - recording and distribution.
• Management of service contracts, fleet management and reporting, asset registers, credit card reconciliations, coding and entering financial information into Xero finance system (when required).
• Assist with maintenance and upkeep of office in Bairnsdale, monitoring compliance registers and other action registers for follow up/action, including WH&S

APPLICATIONS CLOSE 18 March 2024

Full position description can be found on our website www.ruralfinancialcounselling.org.au

Applicants should submit a covering letter addressing role responsibilities, supported by a resume with details of work history, experience and qualifications.

Please submit applications via RFCS Gippsland Job Board. Copy and paste link into your browser =>> https://jobs.swagapp.com/jobs/c4c28dfd-706e-450d-9211-b6adb09c1231

At interview, applicants will be asked to demonstrate competencies required to perform this role.