Administration Assistant

Administration Assistant

• Full-Time or Part-Time positions available 
• Work within the Post-Graduate Medical Education Unit
• $58,442.80 P.A. (paid pro rata) + super + Salary Packaging

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.

About the role

We are seeking an enthusiastic and motivated administration officer to provide administrative support to the Post-Graduate Medical Education Unit for Pre-Vocational Doctors. This is an opportunity for a full time or part time position for a fixed term of 12 months, working Monday to Friday. The Administration Assistant will play a key role in providing excellence in customer service and administration to enable delivery of a quality service that meets the needs of our customers and team.

The Post Graduate Medical Education Unit oversees education and training for pre-vocational doctors at Eastern Health, including interns and HMOs, as well as HMOs within Eastern Health's International Medical Graduate Program.

We support Doctors in Training with orientation, career planning and development, and work closely with clinical units and departments to support the training needs of interns and HMOs.

This position supports the activities and administrative duties of the Post Graduate Medical Education Unit (PMEU) and Director of PMEU.

About you

To be successful in this role you will possess:

• High level computer literacy (MH Office Suite – proficient with Microsoft Word and Excel, Microsoft Outlook, Microsoft Teams) and cloud based platforms
• Results-orientated with demonstrated ability to meet targets and timelines. Including demonstrated ability to multi-task and manage competing priorities, while meeting set timeframes
• Systematic, thorough and attentive to detail when preparing materials, managing sensitive information and processing tasks
• Strong work ethic
• Proactive approach with demonstrated initiative and ability to follow up to work
• Highly developed communication skills (verbal and written)
• Excellent customer service skills
• Demonstrated ability to manage challenging issues and enquiries in a calm and considered manner
• Ability to work independently as required
• Previous work experience with a health service or education or training provider 

Please refer to the attached position description for further details of the role.

Vaccination against infectious disease is a mandatory requirement of this role.  An offer of employment is conditional on you providing evidence that you are currently vaccinated against COVID-19 with booster & Influenza, prior to commencing employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Diverse and engaging career opportunities
• Friendly & supportive team
• Flexible working hours
• Salary packaging options and Benefits programs
• Career progression in our teaching hospitals
• Encouragement to learn and improve everyday
• Flexibility to work across a number of sites 
• Applications will be screened upon receipt

Next Steps

If you believe you have the ability to make a difference in this rewarding industry, apply today!

Please note:

• All applications must be submitted online via E-Mercury
• All appointments are made subject to a satisfactory Fit2Work Check, where preferred candidates will be required to complete a Criminal History Check at the expense of Eastern Health.
• You must have Australian work rights to apply for this position.
• Recruitment agency applications will not be accepted.

Eastern Health is a child safe organisation, committed to promoting the wellbeing and cultural safety of Aboriginal children, children with disabilities and all children in their diversity.

Eastern Health is committed to creating a diverse and inclusive environment that welcomes and values all people. We recognise that diversity is essential in ensuring Eastern Health provides the best service to its consumers.

Aboriginal and Torres Strait Islander peoples, women, those from the LGBTIQ+ community, people living with disability and those from a culturally and linguistically diverse background, are strongly encouraged to apply. Those seeking support in submitting an application are welcome to contact the hiring manager listed or feel free to contact the Talent Acquisition team.

Values in Action: Respect for all | Safe always | Partnering in care | Learning and improving every day

**Please note applications will be screened upon receipt and advertising may close prior to the closing date.**