Administration Assistant - Business Advisory

About us

Vincents, we see the world from every angle. 

We are a national professional services firm with deep expertise in Forensic, Tax and Advisory. We have been supporting our clients to explore all aspects of their business and financial affairs for over 30 years. 

We bring the best analytical minds to each engagement, leveraging the diversity of our collective experience alongside our subject matter expertise. 

Our shared purpose is to provide our clients with a clear direction when they need it most. Our mission and core values provide the guiding principles for our people – extraordinary client service, continuous improvement, celebrate success and one Vincents team. 

About the role

Our accounting, advisory and tax experts deliver innovative solutions, tailored to the clients personal or business needs. Our experts work with businesses of all sizes, helping to improve performance and achieve strategic growth. 

As we continue to grow, we offer an exciting opportunity for an Administrative Assistant to join our Brisbane based team. In this role, you will play a pivotal part in provide top-tier administrative support to our senior leadership while also playing a crucial role in fostering connections with our valued clients and representing the firm.

• Manage client onboarding and exits (CRM updates, ethical/engagement letters)
• Organise and oversee client files
• Assist in client correspondence and fee preparation
• Support workpaper compilation and financial document collation
• Aid in establishing new entities (Trusts, Companies)
• Maintain Company Secretarial Registers using Corporate Affairs System (CAS)
• Liaise with the (Australian Taxation Office (ATO) & Australian Securities & Investments Commission (ASIC) in relation to client related matters, including lodgements of tax returns, activity statements, and corporate documents
• Create/maintain standard templates
• Performing other general office and client matter administration duties as required, such as filing, copying, scanning, saving documents, archiving.

About you

• Demonstrated office administration experience (experience within the professional services industry and/or a Chartered Accounting firm will be highly regarded)
• Proficiency in Microsoft Office and well developed computer literacy  
• High level of attention to detail and the ability to work well under pressure
• Effective communication skills, both written and verbal
• A collaborative approach to teamwork and the ability to build strong relationships with relevant stakeholders 
• A driven individual, who has a genuine desire to help people and a focus on exceeding your personal, as well as the wider teams’ goals

About the Vincents experience

Our people are our greatest strength. Some of the ways in which we support you include: 

• Flexible and hybrid working options to support you, your team, and your clients in the most meaningful way 
• An additional day of leave a year – VinDay – to use however you choose! 
• A flat leadership structure that has a genuine open-door policy alongside a supportive and friendly work environment 
• Ad hoc bring your dog into work days 
• A Learning framework to support your technical, operational, interpersonal and leadership growth and development on an ongoing basis 
• Support with formal accreditations, relevant courses, or post graduate study 
• Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family 
• A nominated People Experience Team who drive our firmwide People Engagement Plan 
• Retail and wellbeing benefits through our workplace benefits platform 
• A competitive employee referral program to enable you to be rewarded for introducing talent into our business 
• A client referral incentive program that rewards you for the growth of our business. 
• Monthly 1-1s with Directors to help you with personal and professional development 
• An active social calendar of regular formal, informal and I&D events 

We’re committed to building a diverse, inclusive and equitable community for everyone at Vincents. 

Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.