Administration Assistant - General

At Roslyn Primary School we encourage everyone to strive to achieve their greatest potential to make a positive contribution to diverse and ever-changing local and global society. In embracing our school¿s motto of `Rocketing to Success¿, we endeavour to develop creative, innovative individuals, who are able to embrace the changes of the future.

We value Respect, Optimism, Creativity and Kindness. Showing respect means you act in a way that shows you care about yourself and the feelings and wellbeing of others. When we are optimistic we expect the best and we maintain a positive outlook. We are creative when we produce something using our talents and imagination. We show kindness when we behave in a friendly, generous and considerate way, showing empathy towards others and ourselves. 

At Roslyn Primary School we aim high, reaching for the stars, in every aspect of school life. Our motto is `Roslyn Rockets ¿ Rocketing to Success¿ which reflects our aim for us ¿ staff, students and families - to be aspirational in all that we do. 

Our students are provided with opportunities to develop personal qualities and attitudes that will teach them how to build positive relationships and face the challenges of the future with confidence, compassion and respect.  They learn how to be decisions makers, problem solvers and strong communicators.  All students learn how to be leaders and how to work in a team. Students are inspired to be self-motivated learners - working from individualised learning goals in reading, writing, maths and inquiry so that learning can target their needs.

Our Teaching and Learning program reflects the belief that 'thinking' is the foundation of all learning and within a rapidly changing world students need to have greater thinking and problem-solving abilities, to be more self-motivated than ever before.  We teach students a variety of cognitive thinking processes and strategies that will help equip them with the skills to navigate through an information rich future.

Our Curriculum is based on `The Victorian Curriculum¿ using an Inquiry Learning approach, with a strong focus on learning through STEAM (Science, Technology, Engineering, Art and Maths). The use of an Inquiry approach to learning, with a focus on STEAM, helps us provide personalised and authentic learning and promote the ability to learn and understand within a global context, and it enables learning experiences to be broadened and deepened.  Students actively make observations, collect, analyse, and synthesise information, and draw conclusions, developing useful problem-solving skills to adapt to future `need to know¿ situations.  They develop habits of mind that can last a lifetime and guide learning and creative thinking.

Our school has a strong sense of community and understands that the school experience is not just for the students but the whole family.  We value and encourage parents to be actively involved in a wide variety of forums.  Families are our students¿ first teachers and when we work together we can reach for the stars!

Roslyn Primary School is located on Roslyn Road in Belmont, and has undergone significant rebuilding and improvement, completed in 2018. We have had buildings demolished and fully replaced, allowing for every classroom to be a flexible learning space, catering to modern teaching and learning strategies. 

We currently have an enrolment of 235 students.

At Roslyn Primary School we believe that every child has a right to an excellent education, and that every classroom in our school provides that through shared, high impact approaches.

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment and be flexible in daily tasks. 

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Supports the first aid facilities and assists in delivering first aid to students

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 *** or email on: **********@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx