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SalaryACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 45,500 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Job Description
We are looking for an exceptionally motivated and skilled Administration Assistant, to provide support across the Australia Mechanical and Electrical National business line, particularly support areas of HR, Finance, and Operations. This role is based out our Port Melbourne offices.
About the role/ Opportunity:
The role will report to the HR Manager or their delegate and will provide support in a range of areas as described below:
Key accountabilities for the position will be:
Administration Support:
- Ensure employee data is accurate and up to date across a range of systems including data entry and maintenance within our HRIS, Workday, 3D Safety as well as other internal systems.
- Assists in the maintenance of databases including clients, projects, consultants, subcontractors, past promotions, milestones, etc. as directed and required.
- Assist in all activities relating to the employee lifecycle, including contract and letter generation, employee onboarding, internal employee transfers, professional development, and offboarding - ensuring consistency across all projects.
- Provides administrative support to different business functions inclusive of raising POs, mobilizations of personnel to projects, and general office tasks.
- Assist with the reconciliation of expense forms as required – complete forms, scan receipts, and gather necessary signatures.
- Undertake projects and other tasks as required.
- Ensures that all written correspondence complies with ACCIONA and Project Procedures.
- Demonstrates sound organizational and time management skills.
- Actions all correspondence promptly.
- Plan and schedule own work to meet required timelines and outputs understanding requirements and clarifying as appropriate.
- Ensure daily interactions with team members are of the highest standard and that all information is shared to ensure efficient management of tasks across shared work streams.
- Maintain effective liaison and communication with all levels of the management team.
- Always maintains confidentiality and discretion.
What Capability and experience will you need to have:
- Relevant qualifications or equivalent experience
- Demonstrated ability to work effectively with others.
- Excellent and clear communication – verbal and written.
- High attention to detail
- Workday experience an advantage
- Must be customer-focused, team-oriented, accountable, and results-driven.
- Strong administrative and time management skills
- Good at multi-tasking and demonstrates sound judgments, including balancing competing issues.
- Must be energetic with a positive can-do attitude.
- Ability and willingness to adapt, quickly learn, and use new skills and knowledge brought about by rapidly changing structure, process, information, and/or technology.
At ACCIONA, we offer a dynamic and challenging work environment where our employees can grow and develop their careers. We provide opportunities for professional development, and our team members are encouraged to bring new ideas and approaches to their work. Our company is dedicated to fostering a culture of inclusiveness and respect where every employee feels valued and supported.
We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.
ACCIONA has been given the Top Employer 2022 & 2023 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.
We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.
