Administration Assistant

Administration Assistant.

Multiple positions available. Part-time and Casual

Join our healthcare team at Yarrawonga Health as a Administration Assistant, where you'll play a crucial role in supporting the efficient functioning of administrative operations. This position is ideal for an organised and detail-oriented professional who thrives in a fast-paced healthcare environment.

The Administration Assistant will provide efficient and effective administration support across all areas of Yarrawonga Health. The Administration Assistant will be highly organised and flexible within their day to day duties. The Administration Assistant will be flexible with working hours to meet the needs of the Organisation.

This position will work as a member of the Administration Team and will provide leave relief for planned and unplanned leave across:

• Main Reception;
• Ward Clerk;
• Admissions/Theatre;
• Medical Records;
• Aged care;
• Medical Imaging;
• Antenatal Clinic;
• Maintenance.

Your daily duties can differ depending which area of Yarrawonga Health you may be working.

Key Responsibilities:

Administrative Support:

• Assist with general administrative tasks, including data entry, filing, and document management.
• Provide support in scheduling appointments, meetings, and managing calendars.

Patient Registration:

• Greet and assist patients during the registration process.
• Ensure accurate and complete entry of patient information into the hospital system.

Communication:

• Serve as a point of contact for patients, families, and staff, directing inquiries to the appropriate personnel.
• Answer phones, respond to emails, and relay messages in a professional and timely manner.

Record Keeping:

• Maintain and update patient records, ensuring confidentiality and compliance with privacy regulations.
• Prepare and organise medical records for various departments as needed.

Collaboration:

• Work closely with other administrative staff, healthcare professionals, and department heads to ensure seamless operations.
• Participate in training programs and stay informed about hospital policies and procedures.

Key Selection Criteria:

• High levels of accuracy and attention to detail;
• Demonstrated computer skills;
• Working knowledge of Microsoft office applications with demonstrated ability to work to tight; timelines and prioritise competing work demands;
• Ability and preparedness to work in and contribute to a team environment;
• Demonstrated ability to liaise with all levels of staff and management.

Desirable:

• Hospital or Aged Care administration experience;
• Certificate III in Business Administration.

About Us:

Will you join us? Yarrawonga Health is progressive and innovative health service. With your skills and experience, you will deliver safe, reliable and responsive patient care. Better yet, it is also a great career move as you join a thriving organisation guided by its mission to provide and improve sustainable health and education services for our communities in partnership with them.

Situated on the heart of the Murray River, Yarrawonga Health provides acute, surgical, community and aged care support for the region. We're only a few hours from Melbourne and you'll be enjoying all the region has to offer - from wineries and snow fields to water and boating activities on the Murray River, you'll never be bored!

More Information:

For more information regarding the role contact: Narelle McIntosh, Administration Team Leader on (03) 5743 8505 or email: Narelle.Mcintosh@yh.org.au

All employment with Yarrawonga Health is subject to and conditional upon a satisfactory Police Check, NDIS Worker Screening Check and Victorian 'Employee' Working with Children's Check.

YH is committed to a diverse and inclusive workforce and follows Equal Employment Opportunity Principles. We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

All healthcare workers are required to have mandatory COVID-19 vaccination and evidence of vaccination will be required prior to commencement.

Application Process:

All applications are to be submitted via Yarrawonga Health's website Yarrawonga Health Careers.

Please submit your application including a cover letter, resume, and responses to the key selection criteria found in the position description.

Please refer to the attached position description for full details of the role.

Applications close midnight Sunday 28th January 2024.

*Interviews may be conducted prior to closing date.