AddressAdministration Assistant - Research Operations
Full time, Fixed Term 12-month Contract (potential for ongoing)
Cabrini Malvern, Patricia Peck Education & Research building
Salary $80,000pa + superannuation
Cabrini offers:
- Tax savings - Salary Packaging up to $15,900 tax free each year, plus meal & entertainment card
- Hybrid arrangement (work from home 2 days per week)
- Discounts to hospital services
- Discounted Myki Commuter Club
- Professional development opportunities
- Enjoyable workplace culture in a values driven organisation
How you will make an impact
We are seeking an experienced administrator to assist across a range of functions within Cabrini's Research team. The Administration Assistant will provide support to our clinical academics and scientists who work closely together to drive leading-edge research to improve patient outcomes and healthcare delivery worldwide.
Reporting to the Director of Research Operations, you will work collaboratively with Cabrini Foundation, Finance, People and Culture (HR) and Marketing teams to ensure our research programs run efficiently from an administrative perspective.
This is a 12-month fixed-term contract with opportunity to convert to an ongoing role subject to satisfactory performance. The role is structured to support work from home consistent with Cabrini policy and practice. If you're ready to provide high quality customer service, make a difference and work closely with staff across our organisation, we want to hear from you!
Key responsibilities include:
- HR support (Workday system - recruitment, job changes, onboarding, follow up of outstanding staff training through reporting, organising performance reviews)
- Payroll processing for Research Department staff (Dimensions/KRONOS & Chris21 systems - entering pay data, reviewing hours worked, amending timecards, coordinating back-pay)
- Finance support - processing invoices, generating billing
- Committee coordination - organising meetings and taking minutes
- Coordinating Grant support and organising panel reviews
About you
To be successful in this role you will need to be a highly professional, responsible, proactive, self-motivated person that is well organized and able to juggle multiple priorities. You will also have:
- Qualifications in Human Resources, or Business Administration or similar (preferred)
- Previous experience in a HR Administration role or similar office support role
- Demonstrated experience using a HR Information System (Workday desirable)
- Experience responding to HR related queries and providing advice regarding HR processes and procedures
- Exposure to payroll data entry and/or invoicing advantageous
- Experience coordinating meetings and minute taking advantageous
- Proficient in the full range of Microsoft Office applications
- Demonstrated understanding of privacy and confidentiality
- Excellent customer service and communication skills with both internal and external customers and the ability to build relationships with all levels of the organisation
To view the position description please click here
Enquiries should be directed to: Donna Li Cabrini Research HR Administrator 03) 9508 3***
Working for Cabrini
Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne's southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, we have been providing quality, compassionate care to our community for 75 years.
There is something special about Cabrini. Wherever we work, we are compassionate, connected people transforming lives together. Our highly skilled staff and specialists incorporate clinical research, innovative models of care, and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers and provide healthcare in rural communities and in underdeveloped countries.
Our size, reputation, and growth strategy ensure genuine opportunities for our people to learn, grow and realise their potential.
Cabrini is an equitable and inclusive employer and is committed to providing a safe environment for children and vulnerable people.
Our values: Compassion - Integrity - Courage - Respect
MANDATORY FOR ALL NEW STAFF TO CABRINI
Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for Influenza and COVID-19 (including boosters), plus a Working with Children Check (WWCC) may also be requested.
