Administration Assistant

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history. We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities. That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration. Clients rely on us for our responsive, commercial approach. Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Your role

An exciting opportunity exists in our Transaction Solutions team for an Administration Assistant. In this busy and fast-paced role, you will provide vital support to our high performing Legal Support team and will contribute to our success as a leading professional services firm. This is a full time permanent role and would be a great opportunity for someone wanting an entry level role in the legal industry. We are looking for someone with excellent attention to detail, strong typing and formatting skills, an ability to multi task and to work both autonomously and in a team environment.

As a key addition to this team, some of your responsibilities will include:

• Printing and filing of correspondence and emails
• AMEX reconciliation
• Assistance with the team's billing on a monthly basis
• Voucher requests submissions
• File creation (opening matter and creating physical and electronic files)
• Closing and archiving of files and deeds
• Assisting the EAs with the production of documentation
• General services forms for completion (lodgements, photocopying, postage etc.)
• Other tasks as directed

What you need

The successful candidate will also possess:

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• The ability to clearly and confidently communicate at all levels
• Intermediate/Advanced MS Word skills, including document creation and presentation
• Strong understanding of MS Office applications, including Excel, PowerPoint and other software
• A commitment to high internal/external service standards
• An adaptable and flexible nature
• A proactive approach and high levels of initiative

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Miriam.Harner@minterellison.com.

Melbourne, AU