Administration Assistant/Assistant Property Manager

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

Please note that this is a part time role working 25 hours per week, days to be negotiated. We are flexible on how these hours are worked in line with any other commitments or preferences!

What this opportunity involves:

We are currently looking for an experienced and positive Administration Finance Assistant to join our onsite team to provide administrative, accounts payable and general finance tasks to the team and be responsible for ensuring the efficient running of the office activities. In this role, you will assist the team in a range of property and office administrative functions with a high focus on accounts payable duties across the entire portfolio.

Here is a snapshot of what your new role will look like:

• First point of contact for all accounts queries from tenants, suppliers and the client,
• Undertake all monthly sales figures collection and reporting. Includes follow up with tenants and creating monthly uploads for Account Manager or batch entry where required
• Assist Portfolio Accountant with internal and external audits and end of month process
• Processing of all Accounts Payable invoices on a daily basis with a focus on accuracy prior to the cut-off posting times
• Work alongside the Operations Manager and Centre Manager in reviewing invoices/AP where required
• Review and update all Client, tenant and contractor contact information is regularly reviewed and uploaded and captured in the relevant areas
• Be the first point of contact for all patrons arriving at Valley Metro and direct them as required

Sound like the job you are looking for? Before you apply it’s also worth knowing what we are looking for:

The successful candidate will demonstrate strong proficiency in MS Word and Excel and have experience working with MRI (advantageous) or other accounting packages. This position requires high level of accuracy and attention to detail as well as a willingness to learn and a desire to implement process improvements. This is an exciting opportunity to work on a national account and develop a career in a global company.

Naturally confident you will be able to work independently and will have the ability to communicate with people at all levels. You will have excellent time management, multi-tasking and administrative skills. This role will appeal to a results focused and self-motivated candidate.

What you can expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership! WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best!

Apply today, quoting job reference number ATREQ340370