Administration Coordinator

Ballarat Specialist School caters for students aged from 3 to 18 years who have a diagnosed intellectual disability ranging from mild to profound.  Ballarat Specialist School is a dual-campus K-12 school organised around four stages of learning - Early Learning (Ages 3-5), Primary School (Ages 5-12), Middle School (Ages 12-15) and Senior School (Ages 15-18). Our Early Learning to Middle School students are accommodated at our main Gillies Street Campus. Our Senior School students are located at our 8.09 hectare FARM Campus in Norman Street. Our current enrolment is approximately 430 students.

Our school's mission is "Achieving Personal Success Together". We strive to enable our students and staff to reach their full potential in a safe, stimulating and flexible learning environment. Our educational programs provide a balanced and personalised curriculum where student achievement is acknowledged and celebrated.  

Ballarat Specialist School provides an inclusive and rigorous learning program that challenges and engages students to grow as passionate learners.  The school's teaching and learning programs are underpinned by the Victorian Early Years Learning and Development Framework and The Victorian Pathways Certificate.  A comprehensive curriculum, with a strong focus on Literacy and Numeracy, is embedded into curriculum maps for each of the  mini-schools within the school. Each curriculum map is designed to meet the learning needs of students at their individual stages of learning. This is supported by Individual Education Plans for all students. Communication is a keystone of all learning and curriculums within the school.  The school's pedagogy reflects current research, and best practice is enacted to maximise student learning outcomes.  Our teaching and learning programs are anchored in a gradual release of responsibility model to enable our students to become independent and lifelong learners.  Through Professional Learning Communities, Ballarat Specialist School Staff invest in the collective application of curriculum, assessment, shared learning, reflection and they engage in inquiry about student work. 

Our specialist programs include: Science, Performing Arts, Visual Arts, Physical Education (PE) and Hospitality. The school also operates the Vintage Soul Op Shop and a café at our Norman street FARM campus.  Through these enterprises, we can offer students pathways to future employment as these school-based work areas and programs are connected to the specific delivery of Certificate I in life skills and Certificate II Courses through local TAFE institutes. The courses conducted onsite are Kitchen Operations, Retail, Horticulture, Visual Arts, Sport & Recreation, Music Industry and Work skills.

Our supermarket, ¿Mini `Woolies¿ provides an onsite and real life supermarket experience for our primary and middle school students at Gillies Street. 

Individual Educational Plans (IEP¿s) are developed by the Student Support Group, which comprises parents and carers, outside agencies, and school staff. The IEPs are then implemented by school staff, including Classroom Staff, Education Assistants and supported by the Integrated Service Team.

Our school will benefit from Victoria¿s largest ever single investment in upgrading specialist schools, with 39 sharing $388.8 million. Our school has received ten million dollars which is being used to upgrade and modernise our school, including the construction of additional permanent buildings.

1.  Demonstrated knowledge and understanding of DE guidelines. 

2. Demonstrated high level written and oral communication skills with an ability to relate effectively with teaching and support staff as well as students, parents, external providers and the wider school community.

 3. Demonstrated ability to provide high-level administrative support and manage competing work demands in a timely manner.

 4. Demonstrated capacity to work and collaborate with others in a team environment, displaying initiative, accuracy, reliability and maintain confidentiality.

 5. Demonstrated commitment to professional development and growth.

The Integrated Services Team Office Manager provides administration support across all areas of Integrated Services to ensure compliance with Department of Education procedures and local school policy, as well as effective service delivery for students.

NDIS:

Process requests from NDIS therapists to complete observations and attend meetings on-site (Part A and Part B NDIS process)

Create licensing agreements for NDIS therapists seeking to deliver onsite therapy (Part C NDIS process)

Manage therapy space booking system

EXTERNAL LIAISON:

Collate and enter Lookout data for students in Out of Home Care (OOHC)

Oversee OOHC SSG meeting schedule and care team meeting schedules

Manage requests for archived information from past students and external agencies

IST DOCUMENTATION:

Contribute to the development of policies and procedures regarding Integrated Services based on existing practice and DET guidance

Oversee compliance and implementation of the Privacy Act within IST including consent to share information and storage of confidential information

Develop, implement, and provide training regarding Compass processes for IST-related record-keeping and communication 

Contribute to Disability Inclusion processes and documentation

Overseeing school health records administration in according with DET policy and local school policy.

WORK TRACKING: 

Manage behaviour data collection and monitoring 

Oversee workload allocation and management of IST staff using work tracker to inform planning for needs across the school

Support with IST recruitment 

Liaise with ES Leaders and LTs regarding IST absences 

Manage Allied Health work allocations

MEDICAL ADMINISTRATION: 

Oversee school training schedule

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

What Can You Expect From Our School?

Our school has a strong focus on assisting our students to reach their full potential. We are committed to the development of our Staff with professional development programs offered in learning, teaching and leadership.
You will be part of a vital, stimulating and challenging learning environment. The skills you bring to this environment will be accepted and used.
Our school has an excellent School Council and we share a good relationship with our broader school community.

Other Information:

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Preparing Your Application:

Your application should persuade us that you are the best person for this position.  It does not need to be long but should help us to decide if you would fit easily into our school philosophy and learning and teaching team.  Your application should clearly state any history that you have working with children.  If you are submitting hardcopies of your application, please provide the school with three copies.

Applicants must respond to the Key Selection Criteria for this position in their application.  If you do not address the selection criteria you will not be offered an interview.

You are also requested to name two confidential referees that we can contact for further information regarding your suitability for employment and who can verify your child-safe bona-fides.

Our Selection Process:

After the closing date, our selection panel will meet and consider the material forwarded by applicants. The panel will short list applicants for interview, interviews will be conducted and referees contacted prior to a decision being made

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx