Administration Officer

Step into a role where every detail matters, and your knack for organisation brings everything together.

The Queensland Parliamentary Service is an independent agency that provides a range of services and facilities to support the operation of the Queensland Parliament.

The Catering Services department operates four outlets within the precinct:  Strangers' Dining Room and Lucinda Bar, Members' Dining Room and the Cafe. The department also provides food and beverages for events and functions held within the parliamentary precinct, such as weddings, private functions, parliamentary events, high-profile and media-related events.

Parliamentary Services is seeking a detail-oriented part time Administration Officer who is passionate about providing exceptional customer service for our Catering Services department. Step into a world where your administrative prowess becomes the backbone of high-profile events!

Here's a glimpse of what awaits you:

Financial Wizardry: Play a pivotal role in the financial flow by meticulously reconciling catering invoices, aligning them with delivery dockets and purchase orders, and preparing them for the grand finale of approval and processing.

Booking Maestro: Take the helm of our restaurant's reservation system, orchestrating bookings with finesse through our online platform and over the phone, ensuring every guest feels like a VIP.

Culinary Scribe: Dive into the heart of hospitality by updating and printing menus, tweaking daily event orders, curating visitor lists, and crafting recipe cards. Your touch will bring to life the art of menu engineering.

Tech Guru: Harness the power of technology by navigating various information systems and databases, including a bespoke Function Management System, to keep the event's rhythm in perfect harmony with updates and data entry.

Relationship Conductor: Build and nurture a network of strong, collaborative relationships with the stars of Catering Services and the esteemed colleagues of the Parliamentary Service, creating a symphony of teamwork.

To be successful in this role, you will have:

• Experience in providing administrative support to a catering team or a similar environment
• Knowledge of catering invoicing, booking, and menu planning processes and systems
• Proficiency in using a range of computer software packages
• Excellent customer service and communication skills
• Strong organisational and time management skills
• A relevant qualification in administration, business, hospitality, or a related field, or equivalent experience.

If this sounds like you, we can't wait to hear from you! Take the next step in your career by applying now and joining our exceptional team at Parliamentary Services!

Applications should be submitted via the SmartJobs website. Your application should include:

• A cover letter outlining your skills, knowledge and experience (maximum one page)
• A current resume with two referees

Applicants are encouraged to view the position description and information package attached.