Administration Officer, Criminal Law Practice

Full-Time | Permanent | Griffith, NSW 

This is an Aboriginal/Torres Strait Islander identified position which is a genuine occupational qualification and is authorised under section 14(d) of the Anti-Discrimination Act 1977.    

Primary Purpose of the Role  

The primary responsibility of the Administration Officer, Criminal Law Practice is to assist in the delivery of high-quality legal support services to Aboriginal clients. 

The position holder will be responsible to:  

• Maintain the court attendance board/roster on a daily basis 
• Organisation of client files for the next week’s court dates 
• Input of statistical data into CMS database  
• Liaise with professionals, including Police, Public Defenders, Solicitors, Court Staff, Corrective Services, other staff members and stakeholders. 
• Manage the reception area 
• Operate the office phone system between the hours of 9.00 am to 5.00 pm and provide secretarial support services to Criminal Law Solicitors. 

Why Join The ALS Team? 
At the Aboriginal Legal Service (ALS) you can make an impact. You will join a strong movement fighting for social justice and equity for Aboriginal and Torres Strait Islander people, families and communities. 

Our focus is our people: the people we support and the people we employ. We offer a career you can be proud of and a place where you feel safe to be yourself. We invest in our people and appreciate the rich diversity of lived experiences, languages, and culture.

Born out of a protest movement over 50 years ago, the ALS is an Aboriginal Community Controlled Organisation delivering high-quality, culturally safe legal and support services for Aboriginal and Torres Strait Islander people in NSW and the ACT. It’s an exciting time to be joining us. We recently received additional funding to deliver a range of new programs aimed at addressing systemic issues and driving structural reforms. This is creating significant opportunities for the ALS, our staff and communities.  

As well as the satisfaction of working in a job that really matters, we offer our staff benefits including: 

• Not-for-profit salary packaging to reduce your tax liability and maximise take-home pay 
• Annual leave loading of 17.5% 
• Career and professional development opportunities 
• Access to personal counselling for you and your family 
• Additional paid leave of up to 6 days per year, paid parental and study leave  
• Flexible work options – talk to us about how we can make this role work for you 

About the Role 

The Administration Officer is part of the Criminal Law Practice.  

The Administration Officer will be responsible for: 

• Manage the reception area and operate the office phone system between the hours of 9.00 am to 5.00 pm 
• Provide secretarial support services to Criminal Law Solicitors  
• Provide word processing support using Microsoft Office Systems, including correspondence, preparation of briefs of evidence, subpoenas, affidavits, court reports and other documents  
• Maintain the court attendance board/roster on a daily basis  
• Photocopying and receipt, transmission and recording of communications  
• Ensure maintenance to office equipment and maintain a well presented and professional office  
• Assist clients with non-court matters and referrals.  
• Organise client files for the next week’s court dates Input of statistical data into CMS database including opening, closing, archiving files and other general data entry  

About You 

We’re looking for someone who brings: 

• Identify as Aboriginal and/or Torres Strait Islander. 
• Proven computer systems skills including Microsoft Word, Excel, Access and Outlook and accurate typing skills. 
• Excellent phone manner and communication skills and experience in answering and transferring telephone calls/ taking messages. 
• Demonstrated organisational and time management skills and the ability to multi-task  
• Ability to maintain a high level of confidentiality. 
• A knowledge of the cultural and social needs of Aboriginal people combined with continuing respect and support for Aboriginal cultural practices in dealing with clients, their families, communities and the social issues affecting those communities. 

Pre-Employment Requirements: 
ALS is committed to implementing safe recruitment practices. Your application may be subject to pre-employment checks such as reference checks, Working with Children (NSW) or Working with Vulnerable People (ACT) check, Right to work in Australia, COVID-19 vaccinations and National Police History check. 

How to Apply: 

Please click apply now. Before you begin, make sure you have an up-to-date CV and cover letter outlining your suitability for the role.

If you have questions about this role, please email *******@alsnswact.org.au  

Closure Date: 11:59pm, 9th February 2024

Please apply promptly, as we may shortlist and commence interviews during the advertising period.