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Form of work This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.
Your role:As the Reception officer you will
* Contribute to the effective and efficient management and administration of the school by providing a high level of confidential administrative and secretarial support.
* Manage all incoming calls and ensure all missed calls / phone messages are recorded
* Manage all visitors to the College and ensure all sign in requirements are meet
Responsibilities include:
* Manage high volumes of incoming phone enquiries, direct calls and walk-in enquiries appropriately, including managing complaints, providing information, problem solving and facilitating parent contact.
* Meet, greet and sign in visitors to the school using Visitor Register Software.
* Assist with processing enrolment applications for Local Catchment, Academic, Sporting and Cultural entry.
* Enrol students in OneSchool.
* Manage incoming and distribute outgoing mail including organising couriers.
* Make appointments for the Executive and Extend Executive team
* Maintain mail register and reconciliation of postage invoices.
* Provide exceptional customer service to both internal and external stakeholders.
* Assist with updating first aid records
* Facilities Hire management
* Evacuation Box - secondary
* Assist students as required
* Assist the Business Manager with administration support
* Maintain strict confidentiality as per the Code of Conduct for the Queensland Public Service.
* Other duties as requested by the Executive Team
* Maintain photocopier room and stationery supplies
Please refer to the attached role description for any mandatory requirements for this position.
To Apply:
* Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
* Attach a 1-page written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
