Administration Services Coordinator

Southern Gulf NRM - About Us

Southern Gulf NRM is a not-for-profit community-based company responsible for planning and implementation of sustainable Natural Resource Management (NRM) in the southern Gulf of Carpentaria region of North West Queensland. Southern Gulf NRM is governed by a Board of Directors under the provisions of the Corporations Act 2001 and the Constitution of Southern Gulf NRM Ltd. 

The Southern Gulf region covers 215,000 square kilometres and comprises the catchments of the Flinders-Cloncurry, Leichhardt, Gregory-Nicholson Rivers, Settlement Creek and Morning Inlet, and the Wellesley Islands.

Programs are delivered collaboratively with a range of stakeholders including landholders, all levels of government, industry groups, Traditional Owners, and conservation groups.

Southern Gulf NRM is governed by a Board of Directors under the provisions of the Corporations Act 2001 and the Constitution of Southern Gulf NRM Ltd. 

For more information about Southern Gulf NRM visit www.southerngulf.com.au

About the role

The Administration Services Coordinator, who has one direct report, will assist the Finance Coordinator, Chief Executive Officer, Board of Directors and project staff to support the efficient and effective delivery of the Southern Gulf NRM work program. 

You will be responsible for:

• Manage the administrative services in an effective and efficient manner including:

1. Management of administrative staff
2. Coordination of administrative support to the Board, Executive and Management
3. Manage workflows with continuous improvement
4. Liaison with external and internal stakeholders to provide services

• Manage the recruitment administration function which includes, onboarding, induction and training, rostered leave, workplace health and safety and equal opportunities policies and guidelines 
• Manage the performance and professional development of administrative staff ensuring understanding, compliance and adherence to organisational, client management and professional policies and practice standards
• Monitor the Southern Gulf NRM organisational budget and understand the delegations within the budget
• Manage contract and price negotiations with office vendors, service providers and building maintenance
• Coordinate and manage the fleet (vehicles and trailers)
• Knowledge of, or the ability to work to, SGNRM’s sustainability in responsible business practices by preparing ESG (Environmental, Social and Governance) reporting
• Monitor the bookkeeping tasks including, financial data entry, journaling, reconciliations and preparation of routine financial reports, including payment of all invoices
• Partner and supervise the updating of Southern Gulf NRM policy documents, including workplace health and safety policies, procedures and records
• Liaise with the IT department on all office equipment for renewals and new employees
• Coordinate, manage and report on projects such as Regional Capacity Services
• Contribute to the success of Southern Gulf NRM team through positive and flexible contributions to the management and administration of the organisation

This position may also require travel and overnight stays around the region with attendance at meetings outside of normal work hours. 

Who are we looking for?

We are looking for people with:

• Being comfortable working with established processes and procedures, while looking for innovative ways to improve the efficiency and effectiveness of delivery
• Excellent communication skills
• Experience in working independently and flexibly in a complex environment 
• Motivation, energy and a willingness and capacity to get things done and make a difference.

How to apply

To apply for the position, you must submit your curriculum vitae, names and contact details of at least two referees (these will not be contacted without prior approval) and address the below selection criteria:

Essential

1. Demonstrated knowledge of accounting principles and practices and experience in the application of a financial management package such as RECKON.
2. Demonstrated experience in coordinating administrative services, particularly office procedures and practices and managing physical and financial resources
3. Proven ability to lead and develop staff and contribute towards a positive team environment
4. Proven ability to manage and adapt to organisational and technological change within the working environment and facilitate change management initiatives as required and directed by the organisation
5. Excellent interpersonal and communication skills including the ability to liaise effectively with internal and external stakeholders and members of the public
6. Sound organisational skills and ability to work under limited direction, meet tight deadlines and organise and initiate own work program
7. Knowledge and skills in the use of computers for business purposes, including word processing, spreadsheets and email.

Desirable

1. Knowledge of workplace health and safety principles and practice.
2. Knowledge of natural resource management principles and practice.

Closing date is 5.00pm, Friday 5 July 2024. 

For a copy of the position description and to email through your applications, please email our external consultant, Veronika Teske, **************@yahoo.com.au.  Or for more information about the role, please call 0431 696 ***.