AddressThis will be a 3-day ongoing position, working at 2 sites (Eaglehawk and Junortoun) whilst new offices are being built in the Bendigo CBD.
If you wish to apply for the position, please provide a current resume and two professional references from previous employers..
In your application letter please address the following:
• why you would like this position?
• why you would like to work with our organisation?
• what you can offer to this position and our organisation?
Please note: Closing date for applications is 27th May 2024.
Applications will be assessed after this date and applicants will be informed of the outcome.
ADMINISTRATION SUPPORT WORKER POSITION DESCRIPTION
Position Purpose
The main role of the Administration Support Worker is to provide general and business Administration Support to Bendigo Baptist Community Care Inc. (BBCCI) and provide crossover support for the administration team.
Reporting and alignment
This position reports directly to the Administrator. The person will work in accordance with BBCCI policies and procedures and align with the mission and vision principles of BBCCI.
Essential Qualities
The Administration Support Worker will:
- Be in full agreement with the mission, vision and values of BBCCI.
- Be in full agreement with all BBCCI OH&S policies and procedures
- Possess highly developed verbal and written communication skills.
- Self-motivated and able to work unassisted.
- Skills in listening and nurturing people.
- Be able to work in harmony with and for the mutual benefit of those in all ministries of the BBCCI.
- The ability to work effectively with people from a range of social, cultural and theological backgrounds and perspectives.
- Self-motivation with the ability to work in unsupervised situations.
Requirements
Essential:
- Comprehensive working knowledge in bookkeeping, payroll and general administration duties
Desirable:
- Experience with Reckon Hosted
- Working knowledge of the NDIS
- Experience in a larger organisation
Duties
- Process weekly invoicing, including data export from Visual Care
- Manage service agreement process in Visual Care for all agreements types
- Maintain current service agreements in Visual Care
- Maintain anniversary dates for all service agreements in Visual Care
- Upload signed service agreements for new clients
- Manage service bookings on the NDIS portal
- Monthly invoicing, including cleaning consumable invoicing
- Credit card transaction entry and management
- Fuel and Tip fees receipt collection
- Liaise regularly with other administration staff
- Maintain a neat and tidy environment
- Ensure your ministry aligns with all appropriate OHS & policy guidelines
- Attend staff meetings
- Phone reception (when required)
- Assist in the payroll check when Administrator on leave
