AddressForest Hill College is based in the Inner East region of Melbourne with a student body of 500 local students and 50 International students and we pride ourselves on our commitment to high expectations for success.
Our goal is to attract staff who are committed to practice excellence and strive toward continuous pedagogical improvement. To support our staff we have a documented and viable curriculum that is regularly reviewed and improved upon. We have an embedded instructional model and we have consistent and predictable routines providing a calm and orderly learning culture
Our adherence to the Positive Education philosophy fosters a growth mindset, grit and resilience for all staff and students and our Leadership Team provides effective leadership that allows every teacher to be their best.
Our students are focussed and engaged and are dedicated to achieving their personal best, learning in contemporary learning spaces and 2 large ovals.
We are very proud of our school and are seeking staff who wish to join a vibrant, committed learning environment.
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Attendance is not required during the school holidays, unless specifically requested and agreed with the Principal.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
- Receive and process all invoices for payment by due dates
- Administer the accounts email inbox
- Receive and process purchase orders to track the subsequent receipt and payment of invoices. Follow up staff on the status of outstanding orders.
- Maintain CASES21 database with current supplier/creditor information
- Respond to supplier enquiries regarding account and transaction matters
- Maintain petty cash records and process expenditure to enable replenishment.
- Deliver function in accordance with Department policy and Department and College procedures.
- Ensure paperwork and audit trail requirements are met to support the Accounts Payable function.
- Maintain creditor/supplier and ledger details in Compass and update annually
- Conduct annual ABN bulk checks on supplier database
- Scan and save financial records to support audit requirements
- Maintain and apply understanding and knowledge of chart of accounts and College subprograms
- Process purchasing card transactions and maintain purchasing card register in CASES. Maintain cardholder undertaking documentation.
- Record assets in CASES per Department requirements. Administer bi-annual asset stocktake.
- Seek and maintain Statements by Supplier when required.
- Prepare general journals to ensure correct reporting in Financial Statements, as directed by the Business Manager
- Process transactions correctly in regard to GST. Understand and apply different GST codes as relevant to a particular transaction or subprogram.
- Seek quotes from suppliers to assist in supplier selection.
- Communicate with suppliers as necessary to deliver the Accounts Payable function.
- Provide general finance and related administrative support to the Business Manager as directed.
- Assist in guiding staff around appropriate purchasing practices and procedures.
- Set up annual standing purchase orders.
- General administrative duties as required to support the functions of the General Office. This includes but is not limited to applying first aid, customer service duties and telephone enquiries.
- Other duties as directed by the Principal or Business Manager
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
This position requires attendance Tuesday, Wednesday and Friday each week during school terms
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
