Administrative Assistant

We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team at Global Art Glen Waverley.

Global Art is an Art School where we have been promoting art & creativity among young learners to explore and develop their artistic skills and creative thinking as well as problem solving skills – allowing them to imagine, explore, discover and learn different ways of thinking and doing things.

The successful candidate will be tasked with our day-to-day operations, ensuring that the Centre is well maintained, supplies are ordered and distributed, and that all students’ documents are filed and stored correctly. The right candidate will have strong written & verbal communication skills in English and Chinese languages, trustworthy character, attention to detail and knowledge of administrative procedures.

Responsibilities:

· Provide information and answer any queries about Global Art, its courses, application requirements, enrollment procedure and payment plan to prospective students via inbound and outbound calling, face to face meeting and/or email

· Understand prospective students’ education level, commitments, and motivations to advise them on the most appropriate course

· Maximise student enrollments to meet enrollment targets

· Schedule students’ courses, make up lessons, trial appointments, exams, competitions, birthday parties and any other appointments

· Produce and distribute correspondence memos to students/parents as required

· Assist in the preparation of Open Day, Pop Up stores, birthday party activities

· Order Art supplies and responsible for the distribution to students

· Responsible for the creation of regular updates on our Social Media platforms

· Prepare and monitor invoices as well as handling payments

· Ensure the workplace is tidy

· Carry out any other administrative and operational duties such as computer and manual filing systems, copying etc.

Timing required as below:

· Monday: 3:45 – 5:45 PM

· Tuesday: 3:45 – 5:45 PM

· Friday: 3:45 – 5:45PM

· As needed for special event

Job Type:CasualCasual Hours: 6 hours per week

Work Location: In person

Skills & Experience Required:

· Proven Administrative experience

· Excellent written and verbal communication skills (Both Chinese and English Language a MUST)

· Working with Children

· Attention to details and problem-solving skills

· Knowledge and experience with social media updates