Administrative Assistant/Receptionist

About the Company

Meinhardt is a global multi-disciplinary engineering and technical services consulting company. We specialise in the areas of Property and Buildings, Land Development, Infrastructure, Environmental Services, and Mining and Resources.

About the Role

The Administrator/Receptionist is responsible for providing reception and clerical support in order to ensure that services are provided in an effective and efficient manner.

Key Responsibilities

• Deal with any queries either in person, via phone, email, and general correspondence in a professional and timely manner.
• Meet and greet clients/visitors and arrange refreshments if required.
• Book couriers and keeping record of the bookings and follow up on any delays experienced.
• Manage car bookings.
• Manage reception voicemail inbox, responding and recording messages accurately.
• Liaise with suppliers and other external organisations as required.
• Manage inter-state and international travel bookings.
• Assist with external comms assistance via website - including sourcing of content, copy writing, image selection, uploading, monitoring of results.
• Assist with social media platform management on LinkedIn platform– including sourcing of content, copy writing, image selection, uploading, monitoring of results.
• General administrative support and assist with Finance administration.
• Assistance with tender proposals and submissions – word processing and desk top publishing of content, sourcing and maintaining standard content (CV’s, project data sheets etc).
• Other ad-hoc duties as required.

About You

In addition to the duties outlined above the candidate should be a quick thinker and be able to work autonomously with some direction from the senior group to ensure the successful delivery of projects. 

Ideally you would also have:

• Intermediate to Advanced MS Office skills (Word, Excel & Outlook); 
• Excellent interpersonal skills & communication skills
• Previous reception and/or administration experience (ideally 3+ years)
• Strong numeracy skills and previous exposure to financial administration
• Flexible attitude to responsibilities and work hours.
• Advantageous to be proficient in Digital Marketing (Canva, Photoshop, Indesign and social media content).
• Personable and friendly.
• Demonstrate an ability to maintain effectiveness under pressure

Culture

Our employees work in an environment where initiative is encouraged, and excellence is rewarded. We believe that an innovative and enquiring approach is the best way to address our clients' challenges.

How to Apply

To apply, click on the button and attach your resume and cover letter.

Please note: Unfortunately, due to the large number of applications we receive, we are only able to contact shortlisted candidates. We thank you for your interest in Meinhardt.