Administrative Officer

• Become part of a dynamic and supportive academic community
• Engage in various tasks ensuring no two days are the same
• Play a pivotal role in facilitating the smooth functioning of the school

The School of Biomedical Sciences and Pharmacy is dedicated to excellence in teaching and research. With a focus on supporting both staff and students, we are committed to providing a dynamic and supportive environment for learning and growth.

Be challenged and imagine with us

We are seeking a highly organized and proactive Administrative Officer to join our team at Ourimbah Campus. The successful candidate will provide exceptional administrative support to staff, students, and external stakeholders, particularly those within the Exercise and Sports Science discipline.

• Provide comprehensive teaching administrative support to staff at Ourimbah and Gosford campuses, including course outline generation, timetable management, assessment processing, and sessional teaching contracts.
• Assist in the organization of rescheduled assessments and reasonable adjustment plan conditions for students.
• Support Exercise staff in the Exercise clinic with administrative tasks as needed.
• Assist with the management of teaching service agreements and accreditation documentation.
• Provide administrative support to the Head of Discipline of Exercise and Sports Science, including attending meetings, preparing minutes, and assisting with presentations.
• Collaborate with research support staff to provide advice and support to HDR students, particularly those in the Exercise and Sports Science discipline.
• Coordinate travel bookings using the University Travel System for staff and students, including accommodation and conference registrations.
• Offer general office support at the Central Coast campuses, including stationary ordering, mail distribution, and visitor parking requests. 

This fixed term position is part time 2 days per week until December 2026 at a HEW 5 Higher Education Level and will be based at the Ourimbah Campus (Darkinjung land)

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

About the Unit

The School of Biomedical Sciences & Pharmacy is part of the College of Health, Medicine & Wellbeing. The School has primary responsibility for the Bachelor of Biomedical Science, Bachelor of Pharmacy (Hons), Bachelor of Exercise and Sport Science and Master of Exercise Physiology degree programs, but also teaches into all other programs offered by the College of Health, Medicine & Wellbeing, including medicine, nursing and allied health. 

The school is one of the University's most research-intensive schools, currently being ranked in the top three in terms of external research funding.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is $77,858 - $90,316 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs 

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below: 

1. Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
2. Demonstrated experience and commitment to working in a client focused manner and in providing high level administrative support.
3. Highly developed computer skills including use of the Microsoft Office suite and experience in using corporate systems such as financial, records management or other software / databases.
4. Excellent communication and interpersonal skills with a proven ability to interact effectively with a diverse range of people and experience with working both independently, and collaboratively in a team.
5. Demonstrated organisation skills including the ability to prioritise multiple tasks, meet deadlines and maintain attention to detail when managing competing demands from a range of stakeholders.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words). 

For specific position enquiries, please contact name Diane Nesbitt, School Executive Officer on (02) 4921 6*** or via email *************@newcastle.edu.au

Having Difficulties? Please reach out to us: **********@newcastle.edu.au

Closing date: Monday 18th March 2024 at 11.59pm AEDT

We are excited to be Looking Ahead with you

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