Administrator

ABOUT US 

Chisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.

Each year, we welcome some 41,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,400 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.

A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.

Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities.  

Our drive for commercial success is underpinned by our core values of Collaboration, Accountability, Integrity and Respect. 

In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.

We offer more than 400 courses, from Victorian Certificate of Education (VCE)/Victorian Certificate of Education Vocational Major (VCE VM)/Vocational Education and Training Delivered to Secondary Students (VETDSS), through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas and short courses.

ABOUT THE ROLE 

You will be accountable for providing high-level administrative, customer service and operational support to the Associate Director(s) and Dean of Higher Education.

This role will focus on providing a high level of administrative advice, professional support and service as well as responsibilities for any allocated specific activities and projects.

The incumbent is a key and active participant of the Associate Director administrative team and provides expertise in relation to key administrative functions, in particular, document production, enrolment and customer service support and management and monitoring internal compliance and procedures.

Your key accountabilities will be to:

• Act as the key contact person on behalf of the Associate Director(s) and Dean of Higher Education. Screen, respond, redirect, and register all forms of communication on their behalf as required
• Prepare agendas, and minutes at meetings and committees, regular and ad hoc reports, documentation, papers, submissions and correspondence accurately and consistently following the Chisholm style guidelines
• Assist in the coordination of internal and external events, such as ceremonies and/or conferences
• Coordinate the regular monitoring and review of action plans and other commitments made by Business Area(s)
• Understand and operate according to the defined business area budget and commit to pursuing cost-effective outcomes and efficiency across all your operation
• Provide advice on the state of the budget and monitor it at a broad high level
• Build and maintain effective relationships with internal stakeholders, and industry and community partners to support the achievement of Chisholm’s objectives.

ABOUT YOU

You will have relevant tertiary qualifications in Business Administration or related disciplines or extensive years of experience in a similar role.

Crucial to your success will be your proven track record of experience in providing high-level administrative support in a complex and demanding working environment and you can confidently convey ideas and information clearly and interestingly whilst understanding and meeting the needs of target audiences.

You are highly motivated and have experience in providing service excellence to all internal colleagues and external clients and you have significant experience and advanced knowledge of Microsoft Office including MS Excel, MS Word and PowerPoint.

BELONGING AND INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.  

We welcome and encourage applicants from diverse backgrounds to apply.

ABORIGINAL and TORRES STRAIT ISLANDER APPLICANTS

Chisholm has zero tolerance for child abuse and all forms of harm to children.   All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

HOW TO APPLY

Applications for this position close 11 am Thursday, 28 March 2024.

Applications should include:

• a covering letter
• curriculum vitae
• contact details of three (3) referees.

Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:

• valid Employee Working With Children Check
• National Police Check
• International Police Check (if applicable)
• verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
• certified copies of qualifications and transcripts.

If you have any questions regarding the position or require further information please contact Ben Allitt, Dean of Higher Education on 9212 4690.

Chisholm reserves the right to withdraw an advertised position at any stage.