Aps4 Executive Assistant (Various Roles)

About the role: 

The Australian Financial Security Authority (AFSA) is responsible for managing the application of bankruptcy and personal property securities laws through the delivery of high-quality personal insolvency and trustee, regulation and enforcement, and personal property securities services. 

Purpose of the Position: 

Provide high level executive administrative support to the National Manager to facilitate key business outcomes and offer support to site and business line staff in the provision of local and national activities.

Key accountabilities

Deliver a wide range of executive support and operational administrative services to Senior Management including:

• Preparation and coordination of a range of general and confidential written communications including correspondence, board papers, secretariat agendas and minutes.
• Undertaking research, as required.
• Drafting, under general direction, correspondence, and reports.
• File management.
• Diary management, email management and answering enquiries.
• Organising and coordinating meetings, teleconferences, venues
• Travel/accommodation arrangements.
• Administrative support for the delivery of programs and events for the Division.
• Support senior executives in ensuring all business line functions are undertaken in accordance with relevant legislation, procedures, management assurance practices and guidelines.

All duties will be performed in accordance with:

• the APS Values, Code of Conduct and Employment Principles.
• WHS obligations, taking responsibility for own health and safety and that of others.
• AFSA’s risk management framework and relevant legislation, including guiding others to identify and mitigate foreseeable risks.

Capabilities

Demonstrates judgement and common sense

• Objectively and fairly evaluate all aspects of any situation and weigh all options before making a decision.
• Draw accurate conclusions based on evidence and precedent.
• Engage appropriate escalation procedures when necessary, to ensure smooth resolution of issues.

Administrative Support

• Supports in coordination and prioritising office administration tasks including setting up systems, processing, facilities coordination, processing support, ICT user support and coordinating travel and accommodation with a high degree of accuracy and attention to detail.

Collaborates internally and externally

• Embrace a diversity of people and opinions and facilitate an environment for the open exchange of ideas.
• Actively seeks different perspectives, experiences, and techniques from a broad spectrum of sources, when analysing complex problems.
• Actively engage within the colleagues, broader APS, government, industry stakeholders and citizens to build strong relationships as a trusted partner to design & deliver appropriate and effective policy, regulation and/or programs.

Communicates simply, tailoring messages to audience

• Communicate clearly in plain English, without using jargon.
• Demonstrate an ability to convey a message succinctly and with empathy, regardless of medium (written, verbal, digital).
• Understand the target audience, and tailors written and verbal messages in a way that appeals to them.

Why AFSA? 

You will enjoy excellent conditions including:

• generous superannuation (15.4%).
• hybrid working environment. 
• a modern work environment.

We are a workplace committed to providing an environment that values diversity and supports staff to reach their full potential. 

We encourage applications from Indigenous Australians, people from culturally diverse backgrounds and people with disabilities. 

At AFSA we encourage every employee to balance their family commitments and personal interests with flexible working options.

Eligibility:

Please note that this opportunity is open only to Australian Citizens.

The successful applicant must have or be willing to undergo and maintain a security clearance to the level of Baseline Vetting as a condition of employment.

To satisfy character requirements all AFSA employees must undergo a police records check.

Where a person has received a redundancy benefit from APS agency employment and their corresponding redundancy benefit period has not expired, they may be ineligible for employment.

How to apply? 

The closing date for this position is 11:59PM AEST, Sunday 21 April 2024.

Applications for this vacancy are submitted online through the AFSA careers portal.

If accessing the AFSA careers portal for the first time you will need to register. You will receive a confirmation email with a link to confirm your registration. Make sure to check your Junk folder if you don't see this email in your Inbox. Please note that the registration process only needs to be completed one.

Once you have confirmed your registration, to complete your application, you need to:

• Click the 'Apply' button below which will open the AFSA careers portal.
• Provide evidence in the education/qualifications section of your application, if applicable  
• Complete a short questionnaire (mandatory).
• Attach your resume and statement of claims (cover letter 1-pages) addressing the skills and capabilities and required qualifications, accreditations, and experience outlined in the position description (mandatory)
• Provide the full name, employer, and contact details of at least two referees, one of which must be your current or most recent manager.
• Ensure that all mandatory fields (marked with a red banner) are completed.

Applicants who fail to provide the above requested information, will not be assessed by the selection panel.