Address Job Description
Location: Melbourne | Western Metropolitan
Job type: Full time / From 12/02/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Executive Management
Reference: 1396102
Selection Criteria
SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource, occupational health and safety, facility management and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports as well as the legal and DET requirements around OHS, facilities and HR.
SC4 High level organizational and managment skills, including the capacity to prioritise work flows and manage large teams with a variety of responsibilities and portfolios.
SC5 Exemplary written and verbal communication skills.
SC6 Demonstrated ability to make significant contributions towards strategic decision making including the provision of high level advice to the Principal and work as part of the college leadership team
Role
Applicant will be required to work 30 days over the term breaks.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
Manage the design and production of school publications and documents
Finance
Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fund raising activities.
General Administration
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
Research, plan and prepare development programs for support staff.
Manage recruitment procedures.
Provide authoritative advice to the leadership team on support structures and work practices.
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
Manage procedures relating to employee relations issues.
Assist in the development of human resource planning.
Manage School Resources
Coordinate the use and maintenance of school buildings and equipment.
Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Manage the development and collection of resource material at the school.
Support School Council
Draft reports and make recommendations on operational issues.
Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
Develop techniques and procedures that will affect work practices beyond the work place.
Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Dohertys Creek P-9 College is seeking a highly experienced Business Manager to work as part of a school team and school community to build on our learning culture at our wonderful school in Truganina.
Dohertys Creek P-9 College opened in 2019 and caters for children in Prep ¿ Year 8. In 2024 the school will expand to include Year 9 students. We are working to create an innovative and robust secondary program that enhances our primary program and is developing exciting vocational pathways and opportunities for students to be active in our community as they further grow and develop.
The school is situated at 60 Elmhurst Road, Truganina.
Our facilities include a beautiful Administration/Library building with purpose-built classrooms, a gymnasium (including performing arts & student kitchen), two Learning Communities, multi-courts and additional landscaping and play areas.
Our school is based on a relationship model and is inclusive. Our school goal is to differentiate learning to meet every student¿s needs and have all students achieve excellence.
We aim to be a community school which is safe and secure and meets the needs of each individual young person. Our college is committed to developing strong partnerships with our community and endeavour for all our stakeholders (students/parents and carers/ staff/ community) to have a voice in our school. We also have an active onsite Community Hub.
Our Motto :
Balit Yirramboi- Strong Tomorrow
Vision
Our vision is to inspire and empower thinkers. We will create authentic relationships to enable successful living and wellbeing. We will become a recognized centre of educational excellence and inclusion.
Mission:
Dohertys Creek P-9 College promotes and values academic excellence. We will provide a balanced and high-quality personalised curriculum with a strong focus on student wellbeing. We will deliver a stimulating, nurturing environment and challenge all students to attain their highest potential both academically, socially, creatively and physically.
Values
We are a school culture and community of people who are inspiring, accepting and nonjudgmental.
Our values are Respect, Kindness, Learning, Teamwork and Integrity.
Important information to all applicants:
Applications should be submitted as PDF with your cover letter / CV and KSC responses contained in the one document.
Please ensure you include the details of 3 referees within your application.
