Business Support Officer

The Queensland Cyber Infrastructure Foundation (QCIF) is a non-profit organisation that provides cutting-edge digital infrastructure capabilities for research and innovation across Queensland and Australia. QCIF draws investment from its Members, the Queensland Government, and the Australian Government’s National Collaborative Research Infrastructure Strategy (NCRIS) program. We are an NCRIS node for the Australian BioCommons (Bioplatforms Australia), and the Australian Research Data Commons (ARDC) and its Nectar Research Cloud. 

Our purpose   

To provide cutting-edge digital research infrastructure to our Members.   

Our vision   

To be the digital research partner of choice for our Members, collaborators and clients.    

Our mission   

To accelerate research excellence and societal impact through our Members by:     

• Provisioning cutting-edge digital research infrastructure capabilities and enterprise solutions;   
• Upskilling current and future researchers and innovators; and    
• Catalysing collaboration within Queensland and across Australia.    

Our values    

• Excellence — we stand by the quality and integrity of our contributions to research;     
• Collaboration — we believe teams are best placed to tackle the grand challenges that confront society; and    
• Entrepreneurial — we do not wait for opportunities to come to us; we make things happen. 

Details about QCIF may be accessed on the QCIF website at http://qcif.edu.au

About This Opportunity  

The Business Support Officer will be responsible for providing a high standard of administrative support to QCIF’s executive managers and their groups. The responsibilities will span the breadth of the QCIF organisation, providing opportunities for exposure to all the services and solutions that QCIF delivers. You’ll be required to ‘chip in’ right across the company and are expected to exercise pragmatism in a highly dynamic environment, and often face ambiguity requiring sound judgement. 

Duties will include, but are not limited to:  

• Finance 
  • Prepare and process financial and business forms 
  • Send and follow up invoices 
  • Check expense and travel claims for accuracy and required tax invoice receipts 
• HR 
  • Assist with the preparation and processing of employment contracts 
  • Monitor and maintain a contract register 
  • Assist with policy and process development and implementation 
• General Administration 
  • Organise staff travel, booking of flights and accommodation 
  • Attend events and conferences upon request 
  • Assist with the maintenance of registers and tracking spreadsheets 
• Executive Assistance 
  • CEO diary management 
  • Proactively prepare briefs / agendas etc., ahead of meetings  
  • Provide broad assistance to the QCIF executive team 

Our Ideal Candidate  

To be successful in this position, you will be able to demonstrate:  

• Relevant qualifications / experience in  Business / Administration.
• Experience as an all-round administrative Support Officer, including finance, HR, project management, event organisation and general office duties in a higher education and/or research environment.  
• Excellent written communication skills, including experience preparing and reviewing reports and presentations with minimal direction.  
• Highly proficient with Microsoft 365, including Office apps (Word, Excel, PowerPoint and Outlook), Teams and SharePoint.  
• Demonstrated professionalism, strong work ethic, integrity, diplomacy, and the ability to maintain confidentiality.  
• Ability to prioritise own workload, work independently and within a flexible team environment, and meet deadlines.  

You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.  

We value diversity and inclusion, and actively encourage applications from those who bring diversity to QCIF.  

Location  

The Business Support Officer will work both from home and from the University of Queensland as directed by QCIF.  

Term

This position is offered as a Full-time 12-month Fixed Term contract with possible extension.

Want to Apply? 

To submit an application for this role, use the apply button. All applicants must supply the following documents: 

• Cover letter describing your suitability for the role (max. 2 pages) 
• Resume (max. 3 pages)

Only shortlisted applicants who have the required skills and experience will be contacted.