Contract Administrator (Legal)

EXCELLENCE thrives here
WHY BAI COMMUNICATIONSIt’s an exciting time to be part of BAI Communications. As a leading communications infrastructure provider, our technical excellence is sought after around the world. Building on our ground-breaking achievements, we continue to expand our operations, helping connect people, support communities and advance economies.
In Australia BAI operates one of the most extensive broadcast networks in the world across 752 sites in Australia. We provide 1,985 fully managed television and radio broadcast services, delivering 126 million broadcasting hours to 99% of the population and provides tower and fibre co-location services for mobile network operators, service providers, enterprise, and public sector customers. In Australia’s harsh environment, our network allows Australia’s public national broadcasters to maintain connection with Australians through floods, bushfires, cyclones and other natural disasters.
ABOUT THE ROLEReporting to the Contract, Compliance & Partnership Manager; you will be responsible for ensuring contracts are executed and filed, and support establishing processes to uplift contract administration and lifecycle management. This is a 14 month contract to commence in early April, where we are open to this role being full-time or part-time (22.8 hours). Located in Chatswood we offer hybrid working and a great collaborative culture.
Key Responsibilities:• Co-ordinate the execution of a high volume of contracts by directors, executives and the General Counsel, including ensuring that contracts are correctly executed in accordance with company policy and tracked through the execution process.• Update contract databases as new contracts are executed, and occasionally file hard-copy contracts such as property deeds.• Maintain access permissions on contract databases. • Assist the Contract, Compliance & Partnership Manager with contract management of large customer and other counterparty contracts, including preparing documentation for customer/counterparty governance meetings, assisting with serving and responding to contract notices, assisting with tracking contract obligations and accountability matrices.• Review statements of work and commercial terms on BAI standard terms and provide feedback to Procurement and commercial teams.• Assist with updating and improving precedent contracts.• Create Non-Disclosure Agreements (NDAs), where these are instigated by the Legal team. • Assist the lawyers with responding to regulatory investigations or other legal processes that require BAI to collate and provide contract information.• Review new supplier contracts to confirm that they conform with internal requirements (e.g. required insurances are in place), and assist with improving processes so that this process can be completed without Legal Team involvement.• Support continuous improvement of contract creation, execution and filing practices and processes. • Provide support to the Contract, Compliance & Partnership Manager on pre and post-contractual administration and management • Assist the lawyers to format large/complex contract documents.• Work to a high level of customer service, build relationships with stakeholders and prioritise effectively, while maintaining strict confidentiality.
ABOUT YOU• A minimum of 2 years contract administration and/or contract management experience• Highly effective written and verbal communication skills• Expertise in MS Office (Outlook, Word, Excel and Powerpoint) with a focus on MS Word for contract formatting.• Experience using DocuSign with ability to extend envelopes will be well regarded • Strong attention to detail and a customer service mindset• Basic understanding of contract frameworks, supply chains and commercial terms
BENEFITS & CULTUREAt BAI, we embrace difference, and we welcome applications from Aboriginal and Torres Strait Islander people, people from diverse cultural backgrounds, people with disability and members of the LGBTQIA+ community.
We stand for being courageous and doing what matters, living by our core principles; One BAI Team, Customer First, Adapt and Learn and Drive Sustainable Growth, you will be provided with every opportunity to thrive at BAI.
Some of the reasons you should consider working with us include: • Our people and a genuine sense of inclusion and belonging with a dedicated Diversity, Equity and Inclusion strategy, Champion Network, membership with the Diversity Council of Australia and access to resources and events. • A focus on personal and professional development with an established performance framework and access to LinkedIn Learning.• Access to flexible working arrangements, charity and volunteer leave.• A wellbeing agenda that includes access to an Employee Assistance Program and regular health care checks• Rewarding high performance through a peer recognition program• Access to a number of corporate rates and discounts and Novated Car Leases through SG Fleet • We love that many of our new hires find their way to us via our Referral Program. This speaks volumes about our culture; and the fact that the employee is compensated is just a great by-product!
BAI Communications is a workplace where everyone can feel a sense of inclusion and belonging. If we can better support you to overcome any barriers during the selection process, including adjustments to the recruitment process or an alternative application pathway please contact **@baicommunications.com.
Want to learn more? Hit apply now!
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