Coordinator, Academic Administration - Faculty Of Eait

High quality administrative services
Excellent communication and analytical skills
Full time (100%), Permanent position
Visa sponsorship is not available for this appointment
Based at
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About This Opportunity
The primary purpose of this position is to coordinate the Faculty’s Academic Administration functions to ensure delivery of high quality administrative services. The Coordinator works closely with a wide range of stakeholders, both within the Faculty and more broadly in the UQ community. The Coordinator supports the Manager and Senior Manager, Academic Services and the Associate Dean (Academic) in the efficient operation of the Faculty’s academic administrative functions.
The role is responsible for the supervision of a HEW 5 Academic Administration Officer.
Key responsibilities will include:
Provide high level administrative assistance to other staff in relation to effectively managing routine and complex academic administrative cases.
Develop and maintain specialist knowledge of Academic related University rules, policies, procedures and provide written and oral advice to students and Faculty/School staff as required.
Provide high level service and use of Curriculum Management System and PeopleSoft (SI-net) systems.
Manage the secretariat duties associated with Board of Studies and Teaching and Learning committees for the EAIT Faculty.
Liaise with the Associate Dean (Academic) and Manager, Student and Academic Administration on matters relating to program rules and requirements.
Work collaboratively with Faculty and School staff to provide assistance and advice on managing program rules and requirements.
Review academic administrative functions and workflows through consultation with School and Faculty teams, to ensure action of academic administrative tasks.
Manage surveillance reports for EAIT courses and programs and contact students with accurate and timely advice relating to their enrolment and program requirements.
Complete other work as required by the Manager, Student and Academic Administration
Represent the Faculty at TSXPO, UQ Open Day and related promotional and recruitment activities and exhibitions.
Leadership
Supervise, mentor and provide training to HEW 5 Academic Administration Officer.
This role requires Supervisor Capabilities from UQ's Leadership and Management Framework.
Full time (100%), permanent position at an HEW level 6.
The full-time equivalent base salary will be in the range $86,371.95 - $92,658.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $101,055.18 - $108,410.91 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
A degree with relevant experience; or extensive experience in academic or student administration; or an equivalent combination of relevant experience and/or education/training.
Excellent written communication skills and effective interpersonal and verbal communication skills.
Well-developed analytical skills (including interpreting complex guidelines and procedures) and excellent attention to detail.
Demonstrated knowledge of curriculum management systems or the ability to quickly acquire relevant knowledge.
Proficient use of Microsoft office suite.
Demonstrate leadership of student and Academic Administration functions and teams to deliver high quality service to students.
Demonstrate capacity to gain knowledge of higher education policies and procedures in relation to Academic Administration.
Ability to work cooperatively and constructively with staff from within a variety of settings from within the University and external to the University.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record or education check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Questions?
For more information about this opportunity, please contact . For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close on Sunday 4 February 2024 at 11.00pm AEST (Job Reference Number - R-34624).