Events Coordinator - Full Time Parental Leave Contract

St Hilda’s School is one of Australia’s leading PP-12 Anglican Day and Boarding Schools for girls, located on the Gold Coast. With an enviable reputation of excellence in girls’ education and world class facilities, the School has a long history of outstanding academic achievement, based on strong Anglican Christian values. It is committed to excellence in the education of girls and to maintaining a safe and supportive environment for children and young people.

Applications for the following full-Time Parental Leave Contract position are sought to commence as soon as possible.

Events Coordinator

Full Time, Fixed Term Parental Leave Contract

May 2024 – 13 June 2025

38 hours per week

St Hilda’s School seeks to appoint an Events Coordinator whose primary role is to oversee tasks related to the event planning process and working with internal and external stakeholders to coordinate set-up and completion of a successful event.

Key Responsibilities

Events

• Support the Marketing, Community, Enrolment and Facilities Teams in the delivery of key events
• Assist with the coordination and planning of Community events and attendance on behalf of the School when required by the Operations Manager
• Liaise with various stakeholders throughout event planning processes such as taking all event enquiries, function request form coordination, booking function space risk assessment coordination, catering requirements, AV requirements coordinating meetings of key teams to assist in event delivery coordination prior to events
• Create and manage online ticketed events using the School’s online ticketing system
• Oversee event attendance and seek regular feedback from stakeholders and customers on events if required

Publications and Digital Media

• Take photographs and videos of events for social media and publication and manage storage and use
• Assist Marketing by creating events content for social media platforms
• Coordinate and maintain all event websites including content updates

Database Management

• Assist Operations Manager and Head of Enrolments with data entry and maintaining the School’s database (TASS) of current students, past students, sponsors and donors in between events
• Assist the Operations Manager with promoting community relations activities including fundraising and community relations events if required

Selection Criteria

Skills & Abilities

• Demonstrated experience in event planning (2-3 years)
• Competency with Microsoft Office suite such as internet, emails, website content management systems and other software relevant to the role
• A professional, confident and helpful approach
• Experience with event coordination and set-ups
• Exceptional communication skills (verbal and written)
• Ability to work independently and flexibly as a member of a team
• Willing to be hands on and help Community Liaison and Alumni Officer, Foundation Officer and Head of Enrolments with school, foundation and community events
• Excellent organisational skills and high level of accuracy and attention to detail
• Must be able to prioritise and thrive in a dynamic environment under pressure, managing competing deadlines
• A ‘good eye’ and demonstrated visual content creation in the form of photography and videography
• Excellent customer service and customer relationship management skills
• Knowledge of Workplace Health and Safety responsibilities
• Ability to problem solve and resolve customer concerns
• Ability to communicate sensitively and confidentially with stakeholders
• Flexibility to work outside the regular school hours to coordinate and attend required events

Qualifications

• Minimum 2-3 years’ experience in coordinating events is essential,
• Tertiary qualifications at Certificate level (or its equivalent) highly regarded
• Paid Blue Card (Working with Children Check)
• Minimum Intermediate level Microsoft Excel skills

Why join St Hilda’s School?

Enjoy a passionate community which embraces collaboration and innovation and supports staff wellbeing and professional growth. We offer staff use of the school gym, a comprehensive employee assistance program and professional development opportunities. This role offers flexibility due to the commitment to working weekends and evenings when required for events and activities.

Be a part of a community which promotes belonging and connectedness. As a prospective member of the St Hilda’s Community, you must be willing to support the Code of Conduct and the stated values and Anglican Ethos of the School and be willing to have your name submitted to the Anglican Church’s Professional Standards Register.

Applications should be submitted by 10.00am 16 April 2024. Shortlisted candidates will be contacted as soon as applications are reviewed by the Operations Manager.

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Mandy Rice on 0755777332, quoting Ref No. 1167356.