Examination Logistics Officer

Fantastic casual opportunity to provide support with the facilitating of examinations at the University of Sydney
Multiple positions available - must have flexible availability from 3rd - 15th June 2024 (weekend and evening shifts also available)
Paid online training will commence the week beginning 29th April 2024
HE02 Step 1 - $44.26 per hour excluding Superannuation
About the opportunity
The Examination Logistics Officer works with the Exams Office in Student Administration Services (SAS) and will take a hands-on approach facilitating the efficient running of examinations in accordance with the policy and procedures of the University.
The Examination Logistics Officer will primarily assist with the packing and/or logistics of centrally managed examinations. In this role, you will be required to provide support services to the examinations office in the formal exam sessions, providing timely and secure distribution of examination papers and associated materials. Operating within a high volume and demand-driven service environment, the Examinations Logistics Officer works closely with staff in the Examinations Office to support and deliver an efficient and effective exam experience to students.
We are seeking multiple Examination Logistics Officers to take on packing, room attendant or driving responsibilities, so please outline your preference/specialisation in your application or cover letter. You will be required to support the upcoming examination period, which will run from 3rd - 15th June 2024 . This role is ideal for an individual with flexible and full availability over this 2-week period (evening and weekend shifts also available).
If successful, you will also be required to undertake online training from 29th April 2024.
Your key responsibilities
receive and forward examinations papers and associated materials in accordance with university procedures and security
monitor exam supervisor sign on sheets and advise examinations office of issues
set up of examination venues, including paperwork and computer equipment, receiving, and checking computer systems to facilitate the efficient delivery of computer-based examinations on campus
ensure that exam papers and supporting materials are secure at all times
assist exam supervisors with transporting exam papers and/or materials
check, sort, collate and pack highly confidential and high volumes of exam papers with a high level of security and accuracy, within strict turn-around times and in compliance with University policies, rules, and guidelines
prepare and accurately distribute, collect, and validate exam materials and venue boxes to venues within precinct
under the direction of the examination office and/or relevant team leader, support the activities of the portfolio to ensure compliance and service excellence to students and staff
complete reports for any incidents in accordance with University policy and procedure
perform work activities relevant to the role’s key accountabilities as approved by the Exams Coordination Officer and commensurate to the role’s classification level.
About you
experience in the provision of excellent customer service, together with well-developed communications skills within a strong customer service focused environment
punctual and reliable, calm, and cheerful demeanour
accurate and efficient administrative skills with excellent attention to detail
capability to maintain continuous mobility for long periods of time and carry documentation, including examination papers between venues
well-developed interpersonal skills, including the demonstrated ability to work both independently and as part of a team
basic computer skills including MS Office Suite
ability to exercise sound judgement and initiative
Important to note: undergraduate or postgraduate students (coursework-based students) are NOT eligible to apply.
PHD students, research students or masters by research students are eligible to apply.
We are seeking multiple Examination Logistics Officers to take on packing, room attendant or driving responsibilities, so please outline your preference/specialisation in your application or cover letter. Please note, if your preference is driving responsibilities, a vehicle will be provided (valid driver’s licence will be required).
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values include and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of , , , , and those who identify as . We welcome applications from candidates from all backgrounds.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact the Casual Recruitment team, by email to
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Applications Close Wednesday 20 March 2024 11:59 PM